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If you haven't already checked out our Digital Accessibility T= raining content, please do so when you have the chance! These resou= rces will provide some context for the accessible design checkpoints below.=
Authoring tools like Microsoft Word<= /a>, Microsoft PowerPoint, an= d Adobe InDesign make creating accessible= documents, forms, and presentations relatively straightforward. Rather tha= n learning entirely new authoring methods, you may simply do the things you= =E2=80=99re already doing, just a little bit differently. Even when a docum= ent is ultimately published as an accessible PDF, accessible design in the = original authoring platform will allow for more sustainable and unchallengi= ng efforts to apply modifications in the future.
Typography
Avoid serif fonts and ALL CAPS (outside of explained acronyms) for purpo= ses of readability.
Use size 12 pt. font or larger for documents and size 18 pt. or larger f= or presentations.
Readability
Use the simplest language appropriate for your content.
Use columns, horizontal line separators, and empty (white) space strateg= ically to improve readability.
Use images, graphics, and diagrams to dynamically supplement text.
= li>Proofread for misspellings, grammar errors, and broken links.
Color
Never use color alone to convey meaning.
Use headings, accessible tables, lists, and other structural tools to di= fferentiate between categories. Color may still be used to supplement.
<= /li>Ensure appropriate color contrast between foreground and background.
Input associated hex keys into a color contrast checker like the WebAIM Contrast Checker.
Properties
Ensure that you include a descriptive title and that the language of the= document is set appropriately.
Headings
Use properly formatted, hierarchical heading structure for section title= s only. Use only one Heading 1.
Modify heading structure in Word using the styles gallery.
= li>Export heading structure= in InDesign with paragraph style options.
Use built-in slide designs = and unique slide titles = in PowerPoint.
Links
Use descriptive links that make sense out of context.
Do not use generic phrases like =E2=80=9Clearn more,=E2=80=9D =E2=80=9Cc= lick here,=E2=80=9D or =E2=80=9Cmore information.=E2=80=9D
Avoid lengthy or complex URLs as link text.
Alternative Text
Include alternative text that describes the content and function for all= non-decorative images.
Lists
Use properly formatted, built-in list structure for bulleted and numbere= d lists.
Tables
Designate properly formatted header rows and columns for data tables.
Avoid merged cells, as Office and InDesign do not provide the necessary = markup access and editing tools to scope merged cells accessibly.
When you design a document, form, or presentation with an authoring tool= that allows for accessible design and export to PDF accurately, accessibil= ity validation can be quick and easy. When you inherit a PDF, and the origi= nal document is unavailable, validation and any subsequent remediation may = take some time and effort. Please refer to Remedi= ating Inaccessible Documents and Forms for more information.
Export Accurately
When exporting from Microsoft Office, =E2=80=9CSave As=E2=80=9D PDF in order to generate a tagged PDF.= p>
You may also use the Acrobat Tab in Of= fice, if available.
Validate Accessibility
Validate accessibility for exported PDFs in Adobe Acrobat Pro.
Please refer to Validating PDF Accessibility i= n Adobe Acrobat Pro or Validating PDF Accessibility in Foxi= t PhantomPDF for more information.
If you have any additional questions regarding digital accessibility for= public-facing digital resources at PSU, please email help-a= ccessibility@pdx.edu or submit a Digital Accessibility Support tick= et.