SomethingsomethingLearn about making and editing news, events, and profiles shared throughout pdx.edu sites. Academic Program (AP) Pages are also stored in Syndication, but are managed by the AP Page Management group. Reach out to them for questions and updated to AP Pages.
| Info |
|---|
For best practice resources, visit the Getting Started guide. |
On this page
| Table of Contents |
|---|
Instructions
| Expand | ||
|---|---|---|
| ||
What is Syndicated Content?Syndicated Content is content that is shared throughout multiple http://pdx.edu sites. It is created on a single source site (Syndication), and then other http://pdx.edu sites import the content using filters that are setup by the Web Communications Team. Them, when the source content is updated, the imported content will automatically update as well. This helps remove both duplicate and outdated content from sites. At the moment, we have the following types of Syndicated Content:
Get access to SyndicationTo get access to Syndication, submit the Syndication Access Request form. Not every site editor or content manager needs to be a Syndication user - be selective about who needs Syndication access. Important notes about SyndicationGetting access to SyndicationCompleting the training does not automatically grant you access; access has to be requested. Because the training is available to anyone who has access to the general site editing training, anyone can take it. However, we will only give Syndication Access to people who have both completed the training and have an official access request form submitted. Import scheduleImported content will not display immediately on your site. Due to settings in Syndication, it can take up to two hours for accurately tagged content to import to your site. Images and Focal PointFocal Point does not work. If you choose a focal point for any news, event, or profile images, it will not be retained when the content is imported to your site. As such, you want to manually crop and resize your images for each content type before uploading them to Syndication:
Two types of tagsFor news and events, there are two types of tags - know the difference. There is are two tag fields in News and Events: a "Tag" field and a "Content Hub tag" field.
Importing Syndicated Content to your siteRemember: all news, events, academic programs, and profiles must be created and edited in Syndication (ondeck.pdx.edu/syndication). If you make or edit content outside Syndication then those changes will not import to other sites. Importing News, Events, and Academic ProgramsNews, Events, and Academic Programs created and published in Syndication import to sites using the Content Hub Tag. Each site has its own Content Hub tag and related filter, based on the site name. This tag is not visible to the public; its only purpose is to import content to sites. To import content to top-level pdx.edu (i.e. the main site), use the CH - Top Level tag in the list of Content Hub tags. You can review this slideshow on importing news & events, including handy troubleshooting tips, for more information. Importing ProfilesProfiles created and published in Syndication are imported using filters associated with the Department tag. Since each site has one of more departments associated with it, which may or may not be obvious to the Web Communications Team, there are no automatically created filters for each site. As such, you'll want to have one representative from your site request a filter that includes all the department tags for profiles you want imported to your site. Request a tag or filter for news and events, or profilesRequest a Content Hub tag/filter for news & eventsSince not all sites use Syndicated Content, the tags and filters are only being built for the sites that do use them. At the moment, that is the sites with Academic Programs and the sites that have requested a Content Hub tag/filter. Prior to requesting a tag/filter, please make sure your site does not already have one. You can do this by logging into Syndication (after being granted access), then viewing the full list of Content Hub tags. In that list, look for a tag that has your site's name in it. It might start with "AP -" or "CH -"; there is no difference between those, that is a note for the Web Communications Team. For example, "AP - Biology" and "CH - Currently" both exist. That means there are Content Hub tags and filters setup for both the Department of Biology site and the Currently site. If, after reviewing the list, you do not see a Content Hub tag for your site, you can request a Content Hub Tag and Filter. The Web Communications Team will then review the request and let you know when the tag and filter are ready. While waiting for the tag and filter to be created, you can still create new content. It just won't be imported to your site until after the tag/filter is created. At that point, you'll need to add the Content Hub tag to the content you've made so it will import to your site. Request a Department filterComplete the Profile Filter Request Form to request a filter for profiles tagged with particular department tags for your site. While waiting for the tag and filter to be created, you can still create new content. It just won't be imported to your site until after the filter is created. The tags already exist, though. So as long as you're adding them to your profiles appropriately, they will automatically import once the filter is created. Accessing content imported to your siteAny Profiles, News Articles, Events, or Academic Programs imported to your site can be found in the Content listing for your site (where you can find all your other content). If a piece of content is imported to your site that you don't want to have displayed on your site, you can un-publish it from that page. Profiles on your siteFaculty and Staff listingThere is an automatically-built profile listing page - see example profile list. This page displays all published profiles imported to your site. You cannot control the order they're displayed or the grouping. You can create links to this page in the navigation menu by adding one in the PSU Primary Menu settings. You can also link to this page using CTA buttons or other links. The URL for the page will always be pdx.edu/SITE/faculty-profile-search. Manual Faculty and Staff listingYou can manually create a profile list using a Landing Page and blocks, instead of using the automated one. To link to a person's profile or directory listing:
Featuring a specific profileYou can feature an individual profile using the "Feature: Profile" block. Add that block to a page, then type the title of a published profile on your site into the text field. News on your siteNews Listing pageThere is an automatically-built news listing page - see example news listing. This page displays all published news imported to your site. You can create links to this page in the navigation menu by adding one in the PSU Primary Menu settings. You can also link to this page using CTA buttons or other links. The URL for the page will always be pdx.edu/SITE/news - replace SITE with your site's URL to see your site's news listing. Dynamic news blockThe block "Shared Content: Recent News" is a dynamic block that automatically updates with the most recent (by publish date) news articles imported to your site. There is a link at the bottom of the block to let visitors see all the news. This block can be added to any landing page on your site. Featuring a specific articleYou can feature an individual article using the "Feature: News Article" block, if there is a particular article you want to highlight. Add that block to a page, then type the title of a published news article on your site into the text field. Events on your siteEvents Calendar pageThere is an automatically-built events calendar page (see example event calendar). This page displays all published events imported to your site. It has three views: month, week, and day. You can create links to this page in the navigation menu by adding one in the PSU Primary Menu settings. You can also link to this page using CTA buttons or other links. The URL for the (month view) page will always be pdx.edu/SITE/calendar/month - replace SITE with your site's URL to see your site's calendar page. Dynamic events blockThe block "Shared Content: Upcoming Events" is a dynamic block that automatically updates with the closest upcoming (by event date) events imported to your site. There is a link at the bottom of the block to let visitors see all events. This block can be added to any landing page on your site. Featuring a specific eventYou can also feature an individual event using any of the link blocks or CTA blocks, if there is a particular event you want to highlight. There is no automated block that can be used to highlight a specific event. Creating new Syndicated ContentProfilesProfiles are used to provide biography and contact information for PSU staff and faculty. They are made using a combination of information from oam.pdx.edu and from Syndication. Video Walkthrough You can check out a video walkthrough for making profiles that covers the same content covered in this resource article, in case you would like a video demonstration. Profile vs directory listingYou can see all created profiles in the Content area of Syndication. This is different from finding directory entries in the Faculty & Staff Directory. Every faculty and staff member has a directory entry they can manage using OAM. Directory entries might have contact information and a photo, but profiles have biography information. Use Syndication to determine if a profile exists. Read more about managing OAM-based content in the Managing Directory Information documentation. Creating a profileRemember to only build and edit profiles in Syndication (ondeck.pdx.edu/syndication). If you build a profile outside Syndication, it will not import to other sites, and changes made will not reflect on other sites. Note: do not link to profiles using the URLs in Syndication. This is only for your reference; when creating the profiles you'll take steps to import them to your site. You will link to the imported profiles on your site. |
...
Before creating a new profile, your first step is to verify a profile for this person doesn't already exist. To verify a profile doesn't already exist:
Login to Syndication: http://ondeck.pdx.edu/syndication/login
Navigate to the Content page (using the Admin menu).
Search for the person's profile using the Content filter options:
Enter the person's last name in the Title field
Choose "Profile" as the content type
Click "Filter" to search
If no results are found, you can create the profile. If a profile exists for that person, you'll want to edit the existing profile instead.
To create a new profile after verifying a profile doesn't already exist:
Use the admin menu to navigate to the Create Profile page: "Content ￫ Add Content ￫ Profile"
Complete the form:
Profile Name: Enter the preferred name for the person. This might be their first and last name (i.e. Jane Doe), or their title and first/last name (i.e. Jane Doe, PhD or Dr. Jane Doe).
Profile Username: Enter the person's Odin (not their PSU ID number). Then click somewhere else on the page. This imports their OAM directory information.
Note: If their Odin does not work, and you cannot find them in the faculty and staff directory, then this person might not have activated their directory entry. They will need to login to http://oam.pdx.edu , edit their directory entry, and select "Enable directory entry" in the warning at the top of the page.
Biography: Enter the preferred biography details.
Additional Link (optional): Enter a URL and accessible link text to an added resource, such as PDX Scholar.
Content Right Column Image (optional): Add an image that will appear in the right sidebar of the profile. NOTE: the primary profile image pulls from OAM.
Department: Start typing in the person's department and select the correct option from the list that appears.
To add more than one department: Enter the first department then click "Add another item" and enter the next. Repeat as necessary. Separating departments by commas does not work.
Click the checkbox next to "Published".
Save the page.
Most of the profile pulls from the directory. This includes:
Basic Details:
Profile Photo
Company
Job Title
Department
Office Hours
CV/Resume Link
Website Link
Education History
Location & Contact:
Office Room
Office Building
Mail Code
Street Address, City, State, Zip Code
Mail Code
Telephone
Fax
Social Media:
Linkedin
Twitter
Facebook
These are all the responsibility of the individual to update themselves, by logging in at http://oam.pdx.edu and choosing "Update Directory Info". Information and instructions can be found in the Managing Directory Information documentation - you are welcome to send that link to anyone in your department who needs to manage their directory details in OAM.
...
General syndication instructions
Syndication is a way to create content (news, events, and profiles) which are shared to different pdx.edu sites, including top-level pdx.edu. All syndicated content is created in a single site: Syndication, then imported to individual sites based on their site settings.
A few things to note:
Only content created in syndication will import to other sites. If you create a news article, event, or profile directly on your site it cannot import to other sites. We recommend bookmarking the pages to create a news article, create an event, and create a profile to help prevent mistakes.
Imported content will not display immediately on your site; it can take up to two hours for accurately tagged content to import to your site.
If syndicated content is imported to your site that you don't want to have displayed on your site, simply un-publish the content on your site. Deleting the content will allow it to be re-imported.
You cannot set a focus point for images in Syndication as the focus is not retained when the content imports to your site. Use these dimensions to customize your images before uploading to Syndication:
News Article Image: 945 x 520 pixels
Event Image: 455 x 325 pixels
Profile Secondary Image: 320 x 223 pixels
Creating and managing news and events
News and events created in Syndication are imported to different sites using the Content Hub tag. There are two kinds of tags available for news and events, it’s important to know the difference between them.
Tags: the field labeled "Tags" is a topic-based tag. This is visible to visitors; they can also use this tag to filter news and events. Separate multiple tags using commas.
Content Hub Tag: the field labeled “Content Hub Tag” is where you choose the sites that will import the news article or event. Every tag of this sort starts with “AP -” or “CH -”; this tag is invisible to visitors. Select “Add another item” to add multiple tags; separating by commas does not work. Each site has one Content Hub Tag by default. If your site does not have a Content Hub Tag, you can [request a Content Hub Tag].
| Expand | ||
|---|---|---|
| ||
Automatically build news listing There is an automatically-built news listing page that displays all published news imported to your site. Example news listing. You can create links to this page in the navigation menu by adding one in the PSU Primary Menu settings. You can also link to this page using CTA buttons or other links. The URL for the page will always be pdx.edu/SITE/news - replace SITE with your site's URL to see your site's news listing. Dynamic news block The block "Shared Content: Recent News" is a dynamic block that automatically updates with the most recent (by publish date) news articles imported to your site. There is a link at the bottom of the block to let visitors see all the news. This block can be added to any landing page on your site. Featuring a specific article You can feature an individual article using the "Feature: News Article" block, if there is a particular article you want to highlight. Add that block to a page, then type the title of a published news article on your site into the text field. |
| Expand | ||
|---|---|---|
| ||
Automatically built events calendar There is an automatically-built events calendar page that displays all published events imported to your site. It has three views: month, week, and day. Example event calendar. You can create links to this page in the navigation menu by adding one in the PSU Primary Menu settings. You can also link to this page using CTA buttons or other links. The URL for the (month view) page will always be pdx.edu/SITE/calendar/month - replace SITE with your site's URL to see your site's calendar page. Dynamic events block The block "Shared Content: Upcoming Events" is a dynamic block that automatically updates with the closest upcoming (by event date) events imported to your site. There is a link at the bottom of the block to let visitors see all events. This block can be added to any landing page on your site. Featuring a specific event You can also feature an individual event using any of the link blocks or CTA blocks, if there is a particular event you want to highlight. There is no automated block that can be used to highlight a specific event. |
Creating and managing profiles
Profiles created in Syndication are imported to different sites using the Department tag. This tag is visible to visitors; they can use it to filter profiles on a site by different departments. If not already established, you can [request a department tag filter] to import tagged profiles from a particular department to your site.
Profiles
Profiles are used to provide biography and contact information for PSU staff and faculty. They are made using a combination of information from oam.pdx.edu and from Syndication.
Video Walkthrough
You can check out a video walkthrough for making profiles that covers the same content covered in this resource article, in case you would like a video demonstration.
Profile vs directory listing
You can see all created profiles in the Content area of Syndication. This is different from finding directory entries in the Faculty & Staff Directory.
Every faculty and staff member has a directory entry they can manage using OAM. Directory entries might have contact information and a photo, but profiles have biography information. Use Syndication to determine if a profile exists.
Read more about managing OAM-based content in the Managing Directory Information documentation.
Creating a profile
Remember to only build and edit profiles in Syndication (ondeck.pdx.edu/syndication). If you build a profile outside Syndication, it will not import to other sites, and changes made will not reflect on other sites.
Note: do not link to profiles using the URLs in Syndication. This is only for your reference; when creating the profiles you'll take steps to import them to your site. You will link to the imported profiles on your site.
Before creating a new profile, your first step is to verify a profile for this person doesn't already exist. To verify a profile doesn't already exist:
Login to Syndication: http://ondeck.pdx.edu/syndication/login
Navigate to the Content page (using the Admin menu).
Search for the person's profile using the Content filter options:
Enter the person's last name in the Title field
Choose "Profile" as the content type
Click "Filter" to search
If no results are found, you can create the profile. If a profile exists for that person, you'll want to edit the existing profile instead.
To create a new profile after verifying a profile doesn't already exist:
Use the admin menu to navigate to the Create Profile page: "Content ￫ Add Content ￫ Profile"
Complete the form:
Profile Name: Enter the preferred name for the person. This might be their first and last name (i.e. Jane Doe), or their title and first/last name (i.e. Jane Doe, PhD or Dr. Jane Doe).
Profile Username: Enter the person's Odin (not their PSU ID number). Then click somewhere else on the page. This imports their OAM directory information.
Note: If their Odin does not work, and you cannot find them in the faculty and staff directory, then this person might not have activated their directory entry. They will need to login to http://oam.pdx.edu , edit their directory entry, and select "Enable directory entry" in the warning at the top of the page.
Biography: Enter the preferred biography details.
Additional Link (optional): Enter a URL and accessible link text to an added resource, such as PDX Scholar.
Content Right Column Image (optional): Add an image that will appear in the right sidebar of the profile. NOTE: the primary profile image pulls from OAM.
Department: Start typing in the person's department and select the correct option from the list that appears.
To add more than one department: Enter the first department then click "Add another item" and enter the next. Repeat as necessary. Separating departments by commas does not work.
Click the checkbox next to "Published".
Save the page.
These are all the responsibility of the individual to update themselves, by logging in at http://oam.pdx.edu and choosing "Update Directory Info". Information and instructions can be found in the Managing Directory Information documentation - you are welcome to send that link to anyone in your department who needs to manage their directory details in OAM.
If you expand the area at the bottom of the profile that says "PROFILE DETAILS - IF YOU ARE PULLING PROFILE DATA FROM OAM, ANY CONTENT ADDED HERE WILL BE OVERWRITTEN" and edit that content, anything you enter will be overwritten by OAM data. If anything pulling from OAM needs to be updated, it is the responsibility of the person, not you.
| Expand | ||
|---|---|---|
| ||
Automatically created list of profiles There is an automatically-built profile listing page - see example profile list. This page displays all published profiles imported to your site. You cannot control the order they're displayed or the grouping. You can create links to this page in the navigation menu by adding one in the PSU Primary Menu settings. You can also link to this page using CTA buttons or other links. The URL for the page will always be pdx.edu/SITE/faculty-profile-search. Manually created list of profiles You can manually create a profile list using a landing page and paragraphs, instead of using the automated one. To link to a person's profile or directory listing:
Feature a specific profile You can feature an individual profile using the "Feature: Profile" paragraph. Add that paragraph to a page, then type the title of a published profile on your site into the text field. |
News
A news content type is used to promote newly received or noteworthy information related to your department in PSU. Example News Article.
...