Page Comparison

The page is filled out with the department content types. Use these instructions to make a department, which will automatically be added to the department listing.

1. Use the admin menu to navigate to "Content  ￫ Add content ￫ Department"

2. Complete the form for each department:

   • Department Name: the displayed name for the department

   • Department Image: what image you want to display in the department listing

   • Department Link: the URL to the web page or site for the department

What is a blog page?

How do I make a blog page?

While any site can have a blog, before you can make one you have to request and complete training. To do so, email help-webteam@pdx.edu stating your request along with the name of your site. We will coordinate training from there. 

There are two main steps to making a blog: building the taxonomy and making the page.

1: Blog taxonomy

First off: taxonomy. This is a classification scheme that allows you to assign particular terms/features to (in this case) blog articles. You can then reuse the same terms so when someone needs to find a blog on particular topics, they can do so using this taxonomy system.

The taxonomy terms display on both the blog page, as well as the blog listing (so visitors can filter the blogs by topic).  

As such, it's important to be thoughtful about your taxonomy terms to ensure you're not repeating terms with slightly different spelling, or getting so specific that a term would only apply to one blog article and a slightly different iteration would apply to another. 

For example, you wouldn't want "April 23rd Special Event" as a taxonomy term. Instead, you would want "Special Events", then when building the actual page you can go into more details. 

How do I manage my blog taxonomy?

The taxonomy terms need to be made before they can be applied to a blog article.

How to add a taxonomy term

1. Login to the your site.

2. Navigate to “Structure ￫ Taxonomy ￫ Blog Article Tags”
   pdx.edu/SITE-NAME/admin/structure/taxonomy/manage/blog_article_tags/overview

3. When you first navigate to the listing page for one of the taxonomies, you'll be able to review the list of existing terms. Before making a new term, make sure there isn't a functionally identical term already available. 

4. Once you've verified there isn't a functionally identical term, click "Add Term". 

5. On the Add term page, there are a few fields:

   1. Name: This is the actual term itself; it's visible to the public. As such, this should be visitor friendly. Hint: pay attention to capitalization. Choose early on if you want the terms to be Title Case or Sentence case. It looks best when all terms have the same capitalization method. 

   2. Everything else: Leave everything else at the defaults. Do not modify the remaining fields.

6. Save the term

Repeat these steps for as many terms as you need to build for each taxonomy.

2: Making the page

Follow these steps after you've build as much taxonomy as you need (both Campus Building - Department and Campus Building - Facility Features). 

1. Navigate to “Content ￫ Add Content ￫ Blog Article"

2. Complete the form*

3. Check the Published box at the bottom of the page

4. Save the page

• Since the form is so long, I'm including instructions for each area here:

Blog Title: The title of the blog article. Keep it concise and accurate.

Blog Subtitle: Displays below the Blog Title in on the Blog Article itself. This can be used to add more detailed information.

Blog Author: Who wrote the blog.

Thumbnail Image: Displays at the top of the blog article, and in any blocks that feature the blog article.

Blog entry: The actual content of the blog article.

Additional Links (link group 4 with images): Do not use. Does not work.

Reference Links: Displays below the blog article.

Expiry Date: When you want the article to no longer display on your site. Required.

Tags: These are the taxonomy tags you created previously. Start typing a tag name and select the correct one from the list of options. Click "Add another item" if using more than one.

There are two main steps to making a campus building page: building the taxonomy and making the page.

1: Campus building taxonomy

First off: taxonomy. This is a classification scheme that allows you to assign particular terms/features to (in this case) campus buildings. You can then reuse the same terms so when someone needs to find a building page that has particular features, they can do so using this taxonomy system.

The taxonomy terms do not actually display on a building page when assigned to that page. Rather, they are used when searching and filtering campus buildings.  

As such, it's important to be thoughtful about your taxonomy terms to ensure you're not repeating terms with slightly different spelling, or getting so specific that a term would only apply to one building and a slightly different iteration would apply to another. 

For example, you wouldn't want "3 lactation rooms" as a taxonomy term. Instead, you would want "Lactation room", then when building the actual page you can go into more details in the Building Features section. 

What are the taxonomies for campus buildings?

There are two taxonomies associated with campus buildings: Facility Features and Department. Facility Features are things the campus building offers visitors they they might be in need of (such as a lactation room or water bottle refill station). Department is the list of actual departments housed within a particular building - this allows visitors to search buildings by department so they can easily figure out where they need to go.

The taxonomy terms need to be made before they can be applied to a campus building page.

How to add a taxonomy term

1. Login to the buildings site - only individuals trained and authorized to access that site will be able to login.

2. Navigate to “Structure ￫ Taxonomy ￫ Campus Building - (Department or Facility Features)” - choose the taxonomy you want to work with first.

3. When you first navigate to the listing page for one of the taxonomies, you'll be able to review the list of existing terms. Before making a new term, make sure there isn't a functionally identical term already available. 

4. Once you've verified there isn't a functionally identical term, click "Add Term". 

5. On the Add term page, there are a few fields:

   1. Name: This is the actual term itself; it's visible to the public. As such, this should be visitor friendly. For example, you would want to use a term like "Lactation Room", rather than "Buildings - Features - Lactation Room". Hint: pay attention to capitalization. Choose early on if you want the terms to be Title Case or Sentence case. It looks best when all terms have the same capitalization method. 

   2. Everything else: Leave everything else at the defaults. Do not modify the remaining fields.

6. Save the term

Repeat these steps for as many terms as you need to build for each taxonomy.

2: Making the page

Follow these steps after you've build as much taxonomy as you need (both Campus Building - Department and Campus Building - Facility Features). 

1. Navigate to “Content ￫ Add Content ￫ Campus Building"

2. Complete the form*

3. Check the Published box at the bottom of the page

4. Save the page

• Since the form is so long, I'm including instructions for each area here:

Name: The actual name of the building. There is a separate section for the building code, so this should be the actual name (such as "Richard and Maurine Neuberger Center"). 

Address: This appears above the map. Hint: This displays the exact text you enter, so plan ahead of time how you want addresses to appear (just street address vs. street, city vs street, city, state, etc).  

Image: Click Add Media to select an image to add. Review the images documentation for more information. 

Building Location: In the Enter a location text box, start typing an address. Keep typing until the correct one appears, then select that address. 

About the Building: This is a basic text entry field with "About the Building" as a visible title. Plan ahead of time what kind of content you want in this area. 

Building Occupants: This is a basic text entry field with "Building Occupants" as a visible title. The planned design just listed occupants with each one linked to the department's site. It will likely duplicate the Campus Building - Department taxonomy for this page. 

Building Features: This is a basic text entry field with "Building Features" as a visible title. The content will be similar to the Campus Building - Facility Features taxonomy for this page. Plan ahead of time what kind of content you want in this area and how descriptive you would like to be. 

Building Maps: These are PDFs of floorplans and other relevant internal maps. You can add more than one (once you add one, the option to add another appears). Hint: The title of the uploaded document is what displays for visitors. As such, you want to make sure the title of the uploaded document is user friendly (i.e. Floorplan-SMSU is better than SMSU-All Plans_6). 

Building Details: This is a basic text entry field with "Building Details" as a visible title. Plan ahead of time what kind of content you want in this area. 

Building Code: The actual building code (i.e. RMNC). This is used in the search and filtering area; it is not visible on the page itself. 

Department: This pulls from the Campus Building - Department taxonomy. Start typing a taxonomy term (it has to have already been made), and a list of options will appear. This does not actually display on the page itself, it's only used in search and filtering. 

Facility Features: This pulls from the Campus Building - Facility Features taxonomy. Start typing a taxonomy term (it has to have already been made), and a list of options will appear. This does not actually display on the page itself, it's only used in search and filtering.

Your gallery is structured with three layers:

1. Gallery Layer

2. Group Layer

3. Item Layer

Image Added

A common way to group a gallery is by class, with each class having student projects. For that instance, the groupings could be by class and each item is a student project done as part of that class. That kind of structure would look like:

How do I make a gallery?

Image Added

Planning is your most important step when creating your gallery. As such, your first step is to determine your grouping strategy. For that, it’s easier to work backwards. Ask yourself:

What kind of items am I going to group? For example:

• Student projects

• Research projects

• Art exhibitions

Once you know what kind of items you want to group, you’ll need to figure out how you plan to group them. Ask yourself:

What’s the most logical way for my items to be grouped? For example:

• Class

• Term

• Topic

If you’re not sure how to plan this, feel free to reach out to the Web Communications team for strategy suggestions. Keep in mind, though, that each gallery needs more than one group, and each group needs more than one item. Ideally, you would have a minimum of 20 items to group in your gallery.

Once you have a planned strategy and know what kind of items you want to group, follow these instructions to create your gallery. All of the following instructions assume that you’re already logged into your site and ready to edit.

Step 1 - Establish your gallery

Only Specialty Content Managers can make Gallery and Portfolio content. The Web Communications Team works directly with sites to establish this content type; if you're interested in establishing a gallery on your site, please reach out to help-webteam@pdx.edu so we can discuss if this is a good solution for your content.

After making arrangements with the Web Communications Team, your Site Owner can change the title of the gallery page, which can be viewed at pdx.edu/site-name/gallery or (if the site is brand new) ondeck.pdx.edu/site-name/gallery. Please note: this does not change the URL of the Gallery page, just the title that displays at the top of the page.

Step 2 - Create a Group

Since each item is associated with its respective group, you have to make your groups before you make your items.

To make your group:

1. Using the Administrative Menu, add a Gallery Group ("Content" ￫ "Add Content" ￫ "Gallery: Group")

2. The fields to complete are:

   • Group Title: The group name, it will be visible to the public. This is also used when creating items for this group, so remember the group title

   • First Section Title: Heading that displays in the top of the right sidebar of every item in this group. 

   • First Section Content: Paragraph text that will display directly beneath the First Section Title in the right sidebar of every item in this group. 

   • Second Section Title: Heading that displays below the First Section Content in the right sidebar of every item in this group. 

   • Second Section Content: Paragraph text that will display directly beneath the Second Section Title in the right sidebar of every item in this group. 

   • Featured Image: The thumbnail image that will display when seeing the group in the overarching gallery or if it’s included in a Featured Groups block

   • Gallery Group featured tag: An OPTIONAL tag used to curate specific groups to feature on your site. If you’re using this feature, the tag has to be created before adding it to a group ("Structure" ￫ "Taxonomy" ￫ "Portfolio Class Featured Tag"). You can add multiple tags by separating them with commas.

3. Check the “Published” box.

4. Save your group.

Step 3 - Create a Group Item

After your group has been created, you can start creating items to add to that group.

To create an item:

1. Using the Administrative Menu, add a Gallery Group Item ("Content" ￫ "Add Content" ￫ "Gallery Group Item")

2. The fields to complete are:

   • Item Title: This is the page title

   • Item Subtitle: Displays beneath the page title on the item page. In the Gallery Group page (where it shows all the items in the group), it displays above the page title for this item's thumbnail. 

   • Group Title: Start typing in the name of the group you want this item associated with - the names of existing groups will auto-populate for you to select from

   • Date: An optional field if you want a specific date associated with the item.

   • Term: A required field that displays on the item page.

   • Content Title: Heading that displays directly above the Item Content text.

   • Item Content: Paragraph text that is specific to this item; displays directly below the Content Title. 

   • Image: Select one or more images to represent this item. If more than one is selected, the images will display as a carousel. You must also add caption information to each image. Important: check "Featured Image" to select which image will display as the primary thumbnail for this item.

   • Featured Item Tags: Tags used to see items from different groups with similar topics, or used to feature particular items based on topic. These tags must be created prior to adding them to your items - instructions are in "Step 4 - Create an item tag". To add more than one tag, click on “Add another item” under this field. You can save the item prior to adding tags to it.

3. Check the “Published” box.

4. Save your item.

Step 4 - Create an item tag

Each item should have one or more tags associated with it. This is separate from the groups in that these tags are topical and used to help visitors find projects from different groups that have similar topics.

This is an area where you’ll want to consider strategy. Tags should not be so granular in topic that only one or two items will apply to them. Rather, you’ll want general tags that many items can be associated with. Suggestions for terms include: “Piano”, “Mixed Media”, “Award Winners”, or “Senior Projects”.

To view existing terms and create a new one:

1. Using the Administrative Menu, view the Gallery Item Tags ("Structure" ￫ "Taxonomy" ￫ "Portfolio Project Tags")

2. Review the existing terms to see if something new is needed for the items you’re planning on creating. If so, then click on “Add term” to create a new term.

3. The fields to complete are:

   • Name: The name of this tag. It will be visible to the public, so should be clear, concise, and topic based.

   • None of the other fields need to be completed.

4. Save the term and add it to the appropriate Portfolio Project Items.