Page Comparison

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1. Log payment onto the Cash customers google sheet

   1. When balance hits zero, hide rows

2. Enter payment in PCR-360

   1. Admin > Billing > Payments, Add

   2. search for Account

   3. Description: “Payment by check #xxxx for invoice #xxxx”

   4. Method of Payment

   5. Amount

   6. Payment date: date processed (today)

   7. Add existing invoice: select invoices that were paid by this payment

   8. Save New

   9. See payment you just entered, Pending, select, Process Selected

3. Deposit payment with PSU cashier

   1. Create deposit slip from fillable PDF template

      1. Fill in: Deposit Direction, PSU ID line, Preparer information, top Amount (by payment type), bottom Amount (by destination)

   2. For physical checks:

      1. Print the deposit slip onto paper

      2. Scan it and the check to a PDF

      3. Save this PDF using Customer date amount filename convention and put a copy into Deposit slips

      4. Deliver slip & check in person to cashier’s office (or to mailroom to go to cashier via intercampus mail during COVID)

      5. File the paper deposit receipt you get from them

   3. For payments already at cashier:

      1. Save the deposit slip (print to non-fillable PDF) using Customer date amount filename convention and put a copy into Deposit slips

      2. Reply to the email from the cashier’s office with the deposit slip PDF attached.

      3. If they reply with a digital deposit receipt, put a copy in Deposit receipts; if they send a paper copy, file it.

Monthly billing for JV and cash customers

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