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What Banner FIS calls Index Codes are called GLAs (“General Ledger Accounts”) by PCR-360
What Banner FIS calls Organizations are called Departments by PCR-360
Billing Groups are an OIT/Telecom invention in PCR-360 that classifies aspects of University operations based on how they’re funded (so we can charge different rates for some services):
E&G means Education & General Funded, more precisely activities that are related to budgeted operations of the University (the specific Fund-based logic is described below)
JV (“Journal Voucher”) means Service & Grant Funded, more precisely everything that’s all University activities that are not E&G funded
CASH means entities that are not part of the University (retail customers)
Telephone service is billed differently for E&G vs. JV vs. CASH customers, so it’s important to classify the usage of each service by billing group, which we do based on the fund classification of the index code that’s paying for it. However, nonNon-telephone services generally bill everyone at the same price no matter which billing group they’re in.
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These are manually created and linked by the SMO team as part of cash customer onboarding (Specific PCR-360 Procedures).
ESIGN Departments
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were a mistake
These seem to have been invented by Layton as a pilot of how Adobe Sign charges might be linked to their customer GLAs. They are no longer in use for this purpose and are in the process of being were inactivated and removed by the directory by Brent (SMO-308). Until this is complete, they They should not be used in service orders.
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Each Department has one Default GLA assigned; when that Department is selected on a Service Order, that GLA is autofilled as the Default GLA for that order. Conversely, if you search for one of the default GLAs in the Department Owner field, it will turn up the associated Department. If you search for a GLA that is not linked to a Department in this way, no Department will be returned. The mapping is from each Department to one index code; there is no guarantee that each index code is in the mappingmap.
The GLA Permissions tab on each Department allows us to associate multiple GLAs with each Department, ostensibly for the purpose of restricting Coordinators to using certain GLAs based on their Department affiliation. We don’t use this feature, and the GLAs listed on this tab don’t help autofill the Department Owner field on Service Orders as the Default GLA does.
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