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OIT’s goal is to provide a storage management solution that gives faculty, staff, and students the flexibility and storage they need to accomplish their goals while sustainability managing PSU’s shared storage resources.
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Table of Contents
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Frequently Asked Questions (FAQ)| Expand |
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| title | Why is this change happening? |
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In 2021, Google announced that they were shifting away from providing schools and universities with unlimited storage and towards a pooled storage model based on active users and purchased licenses based on student FTE. This was a significant change to the Google Workspace model and required OIT to purchase licenses for the University in order to maintain and continue to grow our usage of Google Drive and other Google Workspace services. Google will be migrating PSU to the pooled storage model on 11/1/24November 1, 2024.
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| title | How can I request more storage? |
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Users that were approaching either the individual or shared drive storage limit as of September 2024 had at least 20% additional storage added to their account, so no one should need to immediately request storage to avoid documents being locked when storage limits are implemented. If additional storage becomes necessary, you can Request a Google Drive Quota Change. If PSU exceeds its collective storage quota, storage over the default limits may be subject to a fee (excluding students). Only faculty and staff are able to request additional storage.
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| title | What are some storage recommendations if I’m approaching my storage limit? |
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To view or manage your storage in Google Drive, navigate to Google Drive Storage (drive.google.com/drive/quota). Google also provides recommendations for ways to free up storage space in Gmail, Google Drive, and Google Photos in the Google Workspace Learning Center. If some of your files are shared and used by your team/department/unit, consider moving those files to a Shared Drive. Your PSU Google Drive is intended for storage of work, teaching, and research-related materials. If you have personal materials in your Drive, we urge you to move those items to the personal storage provider of your choice. Request that your department purchase a quota increase for your Drive (limited to faculty and staff; free until PSU needs to buy additional pooled storage).
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Viewing and Managing StorageYou can view or manage your storage in the Google Drive Storage (drive.google.com/drive/quota). Google also provides recommendations for ways to free up storage space in the Google Workspace Learning Center. You will start seeing notifications that you’re approaching the storage limit in Google Drive once you’ve reached 80% of your current storage limit.
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| additional-storage |
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Requesting Additional StorageFor faculty and staff, there will be two methods available for increasing storage quotas:
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Students are not eligible to purchase additional storage over their quota. However, current students who were over the storage quota at the time it was implemented received a one time, automated increase to their quota. They will maintain this legacy, increased quota while at PSU to minimize disruption. All other students will be limited to the standard 200 GB storage allotment.
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| drive-pricing |
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Google Drive Storage ...
Pricing
If PSU ends up exceeding its shared storage allocation, faculty and staff exceeding 200 GB storage and owners of shared drives over 500 GB may be required to provide an index code to cover the cost of the additional storage over the quota limit. Students will not be eligible for storage increases and will therefore not be expected to pay for additional storage even if they received an initial one-time automated storage increase.
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