Daily
Review nightly feed suite and audit reports and OnBase travel/PR load
“[Travel Reports] Travel I/F” messages reports - review these for any TR/TA/TV/PR that bombed; review reason; issues are tracked on this worksheet
- if it’s just account code, correct and resubmit the text file (resubmit instructions below)
- if index, see if there is a better index available, correct and resubmit
- if grant, see if grant is closed, ask SPA to reopen or provide a new grant code; update and resubmit
- to resubmit the file:
- copy the text string of the existing file layout from the flat file output to a blank Notepad file
- save file with file name TVresubmit(original transaction number) - for example if you needed to resubmit TR123456, the new file name would be TVresubmtTR123456
- open WinSCP and log in
- drag renamed file to the err_reload folder
- In Banner, run ZF_INVOICE_UPLOAD job sub; no data to enter; click Next Section through each section then click Save; that puts the file on the server to be processed that evening along with the rest of that day’s OnBase work
- Library invoice feed (weird subject line with a bunch of numbers) - usually loads OK, but sometimes they have a payment to a vendor that just connected to PaymentWorks and the available remittance addresses have changed; contact Elsa Loftis (eloftis@pdx.edu) and Will Fanning (rfanning@pdx.edu) to let them know the Alma system invoice voucher needs to be resubmitted)
- fis nightly report suite - fgrtrnr_a report shows any trnr process documents that need to be updated to post
- fis fac inv report - check for invoices that error out; they will need to be resubmitted through AiM or manually entered in Banner; convey info to member of facilities accounting group doing invoice entry
- fis_fgrtrnr_f - shows PCard transactions that didn’t feed as expected; check for error message; usual reason is transaction was somehow completed without a commodity description; transaction needs to get rolled back to an unfed status; use banweb, Admin tab, PCard transaction rollback option; enter IV doc number and click Submit;
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Review details shown to ensure it’s the right transaction. Click Delete
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