Generative Artificial Intelligence (or Gen AI) is a type of artificial intelligence that can be used to create content, such as text, images, video, and music. As a rapidly evolving area of technology, Generative AI has introduced many areas of opportunity, but also introduces challenges and potential risk. The In addition to the content on this page, the campus community is strongly encouraged to read and review the information on Artificial Intelligence at Portland State University page to help ensure the responsible and safe use , which includes a wide variety of Gen AI at PSUinformation and resources.
Faculty, staff, and students have access to the baseline version of Google’s Gen AI products, Gemini and NotebookLM. When you are logged in with your pdx.edu account, Google will not use the data you enter into Gemini or NotebookLM for training the AI model or for human review. Please refer to the “Responsible AI Use, Data Security, and Privacy” section below for important details.
Additional features and functionality are available to departments to purchase for faculty and staff at an additional cost (refer to the “Feature Comparison” section).
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To use generative AI responsibly, at a minimum, you should:
Avoid inputting sensitive or personal data into AI systems that do not explicitly provide appropriate data security and privacy protections.
Always verify the accuracy of AI-generated content.
Use AI outputs as a starting point, rather than as finalized content, especially in academic or professional settings.
Be aware of potential biases and take steps to mitigate them.
Ensure proper attribution and avoid plagiarism.
Understand instructor expectations for Gen AI use related to any coursework.
Policies, Standards, and Best Practices
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Gemini Feature Comparison
Feature | Gemini for Students | Gemini for Employees | Gemini Education Add-On (Employees) | Gemini Education Premium Add-On (Employees) |
|---|---|---|---|---|
Access to Gemini | ✔️ | ✔️ | ✔️ | ✔️ |
Suitable for use with PSU confidential data (1) | ❌ | ✔️ | ✔️ | ✔️ |
Integration with Google Workspace, including Gmail, Drive, and Docs | ❌ | ❌ | ✔️ | ✔️ |
Access to Gems, custom AI agents for any topic, and extensions | ❌ | ❌ | ✔️ | ✔️ |
Access to Gemini Advanced, Google’s most capable AI models widely available today (2) | ❌ | ❌ | ✔️ | ✔️ |
Additional Google Meet features, such as automated note-taking | ❌ | ❌ | ❌ | ✔️ |
Additional Cost (3) | None | None | $16 / user / month | $24 / user / month |
Notes:
Gemini for Employees is covered by enterprise-grade data protection as a core service governed by the Google Workspace for Education Terms of Service. NotebookLM and student use of Gemini is not covered by the same terms of service as Gemini for employees and is therefore not suitable for confidential or restricted PSU data.
Gemini Education Add-On gets 1,000 uses/month of Google’s most advanced AI model, while Gemini Education Premium Add-On receives unlimited access to the advanced model.
Technology Coordinators can purchase Gemini Add-Ons for employees in their department through the TC Service Desk.
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Choose an AI Tool: Select a tool based on your needs. If you’re using a tool not supported by OITPSU, ensure that the tool provides adequate data security and privacy.
Start with Simple Prompts: Begin with simple questions or requests to understand how the tool works. For example, "Generate a summary of the main ideas from [topic]."
Troubleshooting & Refinement: If a chatbot generates irrelevant or unclear content, try rephrasing your prompt or providing more context.
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Both of PSU’s Gemini offerings can help create first drafts of written content. Using its chat interface to conduct conversations with the AI, new ideas can be developed and created. Gemini Education and Education Premium Add-Ons can be used from On licenses allow for the use of Gemini directly inside of Google Docs for convenient access. Gemini can help with proofreading and revising already written works, adjusting the tone, turning rough notes into coherent paragraphs, and more. Follow up prompts and additional questions and refinement can help the tool further hone content.
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The Gemini Education and Education Premium Add-ons on licenses enable additional functionality that can be used for other use cases, such as:
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Google Skillshop: Gemini Education
Learn how to effectively use Gemini within Google Workspace to streamline workflows and enhance productivity in educational settings. Note that some of the information in this training is only applicable to users who have purchased a Gemini Education / Premium Add-on license.
Additional Resources
Gemini
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