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The information on this page is dedicated to written content, documents, images, and videos added to your site. |
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pdx.edu Support Resources |
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Any content added to a pdx.edu site must be accessible to users with disabilities and follow appropriate legal guidelines. Additional information can be found in PSU’s Digital Accessibility, Digital Privacy, and Copyright policies. |
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While most paragraph blocks allow only basic text entry, some allow more complex formatting options. Most of the formatting options are self-explanatory, however, there are a few that require additional information.
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Content copied from external sources such as an email or document will try to keep the original formatting. To prevent this from happening, always use ctrl+shift+v (PC) or command+shift+v (Mac) to paste your written content as plain text. This will ensure your written content follows PSU’s Brand Identity guidelines. |
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Text paragraph blocks allow you to manage your own content headings using the Paragraph dropdown drop-down; in most other paragraph blocks the heading structure is set by the paragraph block title. A few things to remember about headings:
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Tables should only be used for tabular content, never for visual layout. Tabular content is written content that has a clear header row or column. To make a table, select the Insert Table button and complete the use the pop-out to select the number of rows and columns (this can be adjusted later). When working with your table, if you place your cursor in a particular cell, a pop-out will display which has options to work with a column, row, or cell. It also has the option to toggle the table caption on and off.
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Block quotes allow you to add emphasis to important content on a page. To add a block quote:
The block quote text won't look different on the Edit tab. However, when you save the page the text will be larger and a different color/style. |
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Images should be no larger than 1MB (1,000KB). While the site will allow you to upload larger files, once you reach a certain file size the file/image will upload but not function. Additionally, do not use photo editing software to create image collages or add text to an image.
Your pages will display differently depending on your visitor’s screen size (mobile, tablet, desktop). As such, your images will adapt to different screen sizes which means you cannot guarantee the full photo collage or text will always be visible.
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When using an image for a particular block, you’ll want to ensure the image meets these minimum recommended dimensions (in pixels):
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Use the admin menu to navigate to Content ￫ Media ￫ Add Media ￫ Image. A few things to note:
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You can set a Focal Point so one section of your image will always be visible, no matter which paragraph block it’s used in, or your visitor’s screen size. To set a focal point: On a Newly Uploaded Image
On a Saved Image
A Few Things to Note
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All content on the public-facing pdx.edu website must be accessible to people with disabilities. Accessibility is not only an important part of building a welcoming and inclusive university culture; it’s also PSU policy. (Please refer to the Digital Accessibility Policy for additional information.) This means that all pdx.edu multimedia content must include the following:
accurate, synchronized captions;
an accompanying transcript; and
audio or text descriptions for any visual elements not accurately accompanied by equivalent audio.
These features ensure that people with vision or hearing disabilities can access your multimedia content. It also allows for greater accessibility and usability for those who are second language learners, those with cognitive learning disabilities, or those who are simply trying to watch a video in a loud or distracting environment.
The Digital Accessibility Basic Training Series offers a good example of accessible multimedia content. Note that the narrator provides an audio description of visual information at the end of each video. This is an important practice to emulate when generating new multimedia content.
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Caption Your Own Multimedia Content Content developers may generate captions and transcripts themselves using video hosting sites like YouTube and PSU Media Space. Both of these services offer machine-generated captions and accompanying editing tools. Please note that machine captions are not fully accessible for people with disabilities and must be edited for accuracy. Follow these steps to caption your own Multimedia content on YouTube or PSU Media Space: Request Professional Captioning and Transcription Affordable professional captioning and transcription services are currently available through OIT at a cost of $1 per video minute. Follow these steps to request paid, professional captioning and transcription:
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Currently, you cannot embed PSU Media Space videos on pdx.edu, only YouTube videos. You can, however, download the captions from PSU Media Space and upload them to YouTube. You would then embed the captioned YouTube video and upload the associated PSU Media Space transcript to pdx.edu. To Download Captions:
To Download Transcripts:
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Our site does not have the bandwidth to host videos on the site itself. As such, your videos must be hosted externally using programs such as YouTube. To upload a video:
Getting the Remote Video URL for YouTube
Getting the Remote Video URL for Gfycat Gfycat is best used when uploading your own videos to turn into gifs. These can then be used in large and small hero headers and other blocks to give video snapshots that auto-play.
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You can embed videos in Text paragraph blocks using the standard formatting options. Alternatively, there are two other paragraph blocks that allow you to embed a video instead of an image:
To embed a video in either of those blocks, select Add Media as if you are adding an image. In the pop-up, there is an option for Video Embed in the left sidebar. |
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PDXpdx.edu is not a file storage system; we are a public-facing website with finite storage space that must prioritize web content and visual imagery. As such, if you regularly upload documents for public consumption, such as meeting notes or general resource documentation, we recommend using a shared Google Drive to store the documents. You can then set the appropriate access permissions on the file itself, and link to the file from your PDXpdx.edu site.
Additionally, before uploading a document, ask yourself if it really should be a document. Web content is the easiest kind of content to make accessible, and is easier to update while maintaining accessibility.
Ideally, you should only upload documents if they're intended for print distribution. If you have information that's not intended to be printed, then you consider making it a web page instead.
All documents must be made accessible to users with disabilities prior to uploading the document. You cannot modify the document after upload. To make a document accessible, review the Accessibility for Non-HTML Content resources in the PSU Help Center.
If you have questions or need further assistance, submit a request for Digital Accessibility Support.
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Use the admin menu to navigate to Content ￫ Media ￫ Add Media ￫ File. A few notes:
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Since documents change over time, and the URL for a given document changes every time the document is updated, the best practice is to create a redirect to the document. That way the redirect is the only thing that needs to be updated when the document URL changes; visitor bookmarks and existing links would still use the same redirect URL. When making the redirect, you’ll need the document URL. Use these instructions to get the document URL:
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After you delete a document, it no longer displays in the Media section of your site. However, it will take up to a full day for the document to be removed from the Files section of your site. |
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Content from other sources, such as Google Calendar and YouTube, can be embedded using an iframe. Most programs that allow content to be embedded elsewhere allow you to create iframes which are then inserted into the page’s HTML. Your site has a built-in method to create iframes in the Text: 1 Column paragraph block.
Do be aware that embedding external content is appropriate for stand-alone widgets and elements that supplement PDX pdx.edu content; they are not intended to replicate entire other sites. If there is an existing well-developed external resource, link to that content instead. This is a mutual benefit as it reinforces the connection between content through interlinking and page views.
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To add a new iframe:
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You can embed a Google Calendar using an iframe. However, there are a few added steps you need to take, to ensure the calendar is accessible:
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