Zoom Room technology is used in classrooms and conference rooms across PSU’s campus. These systems, consisting of specialized software and hardware, differ from the standard Zoom desktop application. Below, you’ll find general information about Zoom Rooms. For details on using Zoom Rooms in Inclusive Access Classrooms, refer to the Inclusive Access Classroom (IAC) Guide. For conference room specifics, refer to the Zoom Rooms for conference rooms guideConference Rooms Guide.
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Table of Contents
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Zoom touch screen
Either Logitech TAP or Dell touch screen
1-2 dedicated Zoom displays
Camera(s)
Microphone(s)
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Starting a Zoom Meeting in a Zoom Room
Note: When joining a meeting via the Zoom touch screen, the room uses its assigned name (e.g., FMH B-157) and users do not sign in individually. If it’s the first to join, the Zoom Room automatically enter as the host.
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Joining a Meeting from a Personal Device
Note: You must have the Zoom and Zoom Room Controller applications installed on your personal device
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Alternatively, select the ‘Participants’ button and invite individuals via email
Note: Recordings via an ad hoc meeting (‘New Meeting’) will not be transferred into your mediaspace account. Pre-scheduled meetings will be transferred into your mediaspace account.
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Manual and real-time automated captioning are available in Zoom meetings held in Zoom Rooms. To learn how to enable captions in a Zoom Meeting, please visit Zoom’s pages for Managing manual captioningManual Captioning, Managing automated captionsAutomated Captions, and Using closed captioning Closed Captioning in Zoom Rooms.Note:
Zoom machine captions are not ADA compliant. For accessibility purposes, submit a request to the DRC for
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Accommodations. Captions can be manually reviewed and edited to ensure compliance.
Changing the Zoom Room View
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For more information, please visit reference Changing the video layout Video Layout of a Zoom Room displayDisplay.
Claim Host Controls with a Host Key
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For more information, please visit reference Claiming host privileges Host Privileges in Zoom Rooms with the host keyHost Key.
Promote Someone to Host or Co-host
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For more information, please visit Enabling and adding Adding a coCo-hostHost.
Change the Room Name in a Current Meeting
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For more information, please visit the security section in Zoom Rooms meeting controls Meeting Controls and settingsSettings
Breakout Rooms
While you’re in a meeting, select the More… button from the bottom right-hand corner of the screen on the Zoom touch screen
Select Breakout Rooms
Input your breakout room options and select Create at the top right-hand corner of the screen
From the Edit Breakout Rooms menu that appears, click the settings gear icon in the bottom right-hand corner of the screen to adjust breakout rooms settings. Close this window when settings reflect your preferences
Select Open All Rooms at the top right-hand corner of the screen to open rooms to attendees
When breakout rooms are open, an instructor can select a room and choose Join to enter the room.
Note: breakout room audio will be broadcast through the installed room speakers.
At the bottom of the breakout rooms screen, an instructor can input text to Broadcast Message to All… and select the send button to message all meeting attendees.
When it is time to end the breakout rooms, select End All Rooms at the top of the Breakout Rooms page.
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At the end of the session, select More and then Stop Recording
You will be prompted as to whether you want to stop the recording, select Stop
The recording will be available in your PSU Media Space account when it has been fully uploaded to the site.
Note: Recordings via an ad hoc meeting (‘New Meeting’) may not process correctly and be transferred into your mediaspace PSU Media Space account. To avoid this, start a pre-scheduled meeting.
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Add your Zoom meeting to your Google Calendar.
Edit the event, and under the Rooms tab, select the room you wish to schedule in.
Save your event
If you do not have permission to schedule in the appropriate room, submit a request to be added to this room’s resource calendar with this using the Resource Calendar Request Form support form.
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Logitech TAP is Frozen
To reset the Logitech TAP, use a paperclip or pen to press and hold the small button on the back of the panel for five seconds.
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