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Feature

Gemini for Students

Gemini for Employees 1

Gemini Education Add-On (Employees)

Gemini Education Premium Add-On (Employees)

Access to Gemini

✔️

✔️

✔️

✔️

Suitable for use with PSU confidential data 1 2

✔️

✔️

✔️

Google Workspace extensions

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✔️

✔️

Integration with Google Workspace, including Gmail, Drive, and Docs

✔️

✔️

Access to Gems, custom AI agents for any topic, and extensions

✔️

✔️

Ability to upload non-image files and Google Drive documents 2 3

✔️

✔️

Access to Gemini Advanced, Google’s most capable AI models widely available today 3 4

✔️

✔️

Additional Google Meet features, such as automated note-taking

✔️

Additional Cost 4 5

None

None

$192 / user / year

$288 / user / year

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    The “Gemini for Employees” service includes student employees.

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    Gemini for Employees is covered by enterprise-grade data protection as a core service governed by the Google Workspace for Education Terms of Service. NotebookLM and student use of Gemini are not covered by the same terms of service as Gemini for employees and are therefore not suitable for confidential or restricted PSU data.

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    File and Google Drive uploads are available for all users in NotebookLM.

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    Gemini Education Add-On gets 1,000 uses/month of Google’s most advanced AI model, while Gemini Education Premium Add-On receives unlimited access to the advanced model.

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    Technology Coordinators can purchase Gemini Add-Ons for employees in their department through the TC Service Desk.

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Generative AI can be a powerful tool for students when used responsibly, providing opportunities to enhance learning while maintaining academic integrity. Students should consult with their instructor and/or syllabus before utilizing Generative AI tools for academic work, to determine the level, if any, of allowed generative AI usage (for example, using generative AI to write an assignment vs. using it to generate a preliminary set of references for review). In all cases, content generated by your prompting of AI must be attributed as indicated in the Academic Misconduct Policy. For more information on citing Generative AI, visit the PSU Library’s Citing Generative AI page.

The following sections outline recommended tools and best practices for students at Portland State University.

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These AI-driven features collectively make meetings more efficient and inclusive, reducing administrative overhead and fostering seamless collaboration across teams. See Refer to the OAI+ Zoom Companion page for more information on how to enable and use these features.

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The Gemini Education Premium Add-on offers AI-assisted features that streamline various tasks within Google Workspace, including AI-Powered Note-Taking and Summaries in Meet, which automatically generates concise summaries of meeting discussions, enabling participants to quickly review key points and action items (these are similar to the features that Zoom provides).

These features help save time and ensure that all team members, including those who may have missed a meeting, can stay informed without the burden of manual note-taking.

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Faculty can leverage AI to enhance their work. More resources for faculty can be found on the Artificial Intelligence at Portland State University page.

Research and Graduate Studies provides resources and guidance for research faculty on the InnovAIte Research site.

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Training and Learning Opportunities

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