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Resource calendars refer to are Google calendars that track the availability of PSU campus resources such as conference rooms and other meeting spaces, equipment, and vehicles.

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Table of Contents

• Request a New Resource Calendar

• Set Resource Calendar Access Levels

  • Permissions Settings Matrix

  • Calendar Configurations

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request-calendar request-calendar

Request a New Resource Calendar

To request a resource calendar, first verify it doesn't already exist by creating a new event and browsing through the list of resources. Resource calendars show up in the same public list as Rooms. If no calendar exists for the resource, complete the Resource calendar support form or the Location calendar support form.

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manage-calendar manage-calendar

Set Resource Calendar Access Levels

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You can configure a resource calendar with varying levels of access, including who can reference the calendar and who can schedule events on it. You must have the permission level of Make changes and manage sharing in the calendar’s sharing settings to set the access levels of a resource calendar. For more information about sharing settings, reference Google’s Share Your Calendar with Someone support web page. 

1. If the calendar has been shared with you, look for it in Other calendars on the left side of the screen.

2. Next to the calendar’s name, select the the More icon, then then Settings and sharing. 

3. In the Auto-accept invitations section, choose the setting that works best for your resource.

4. 1. Auto-accept invitations that do not conflict: People with permission to reference all event details will accept an invite to any new event if there aren't other events scheduled at the same time. 

   2. Automatically add all invitations to this calendar: All invitations show up on the calendar even if some of them might be for events that take place at the same time.

   3. Do not show invitations:  The calendar works just like a calendar that isn't shared. You can create events, send invitations, and choose who references it.

5. Set your calendar’s sharing settings in the Access permissions and Share with specific people sections.

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permissions permissions

Permissions Settings Matrix

This table describes the outcome of changing the permission settings for Auto-accept invitations Access permissions, and Share with specific people. Note that the PSU configuration column refers to labels that only PSU personnel use, and is not a setting in Google Calendar.

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configurations configurations

Calendar Configurations

This table describes the pros and cons of six standard PSU calendar configurations. These configurations refer to labels that only PSU personnel use, and are not a setting in Google Calendar.

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