The Office of Information Technology (OIT) recommends and fully supports standard multifunction copier models. Maintaining Like equipment such as desktops, maintaining these standards allows us OIT to service multifunction copiers efficiently, and ensures full compatibility with PSU systems. We strongly recommend leasing one of the models included in the OIT support standards.
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OIT-recommended multifunction copier standard listing
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Note: An Odin account is required to view this document.
Leasing a
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Multifunction Copier
To make sure there are no surprises and to better assist your department later in the process, OIT highly recommends consulting with your department’s Technology Administrator (TAG) or the Helpdesk of your intention to start this lease process before continuing.
Visit the Pacific Office Automation PSU portal.
The PSU portal provides information about
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OIT’s standard
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multifunctional copiers.
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Select the Lease Inquiry button to contact Pacific Office Automation representatives.
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Refer to leasing multifunction copier for information on the leasing process and how to choose a copier to assist with this phase.
When you're ready to proceed with a new lease, send an email
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They will assist you with the next steps to ensure that your machine is properly set up on Centralized Billing
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Choosing the best multifunction copier for your department
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.
Then submit a request to have the new copier setup in your office
If your department has a TAG, submit the request to your TAG
If your department does not have a TAG, submit a request to the Helpdesk.
You will be asked to provide some information about the copier, your department, and several other vital items.
Your department TAG or the Helpdesk can assist with any questions you may have on this process or while going through this process.
Choosing The Best Multifunction Copier For Your Department
All of OIT’s standard models cover at least 80% of the use cases on campus in their ability to copy, scan and print. Optional features may be added to provide additional functionality, such as hole punch, stapling, collating and additional paper tray capacity.
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When choosing a model, consider:
Your lease time frame
Maximum lease time is dependent on the original manufacturer's support for said model of multifunctional copier.
OIT will not install, support, and/or maintain multifunctional copiers that are no longer supported by their original manufacture.
OIT may remove, uninstall, stop supporting, and/or maintaining a multifunctional copier that is no longer supported by their original manufacturer.
A typical lease is 4 to 5 years, and should be chosen based on departmental usage (similar to desktop refresh cycles).
Your department’s maximum monthly volume of use.
Print and copy volume may be estimated by examining the page counts from the copy machines and/or printers you will be replacing with a multifunction copier.
Determine your average monthly volume and choose
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a Duty Cycle (max pages per month) that meets or exceeds this value.
For academic departments the Duty Cycle calculation should include a start of term, mid-terms, or final’s printing timeframe; whichever has the greatest amount of printing needs.
The desired printing speed (pages per minute).
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If you require faster printing, choose a model with a higher pages per minute specification.
Other OIT-supported multifunction copiers
While we strongly recommend you lease one of the multifunction copier models listed in PSU Standard Multifunction Copiers, you may lease other multifunction copiers.
Keep in mind that other multifunction copiers must adhere to the following standards to be supported by OIT and assigned a printer queue on the PSU network:
Has drivers for Printer Command Language (PCL) 6 or drivers for Postscript (PS) that are compatible with Windows 10.
Note: PS is preferred. However, if you require PCL drivers, OIT will support this, as long as the drivers are model-specific and are compatible with Windows 10.Has its own processor (listed in the technical specifications).
Uses a wired network connection (wireless and USB connections are unsupported).
Does not require software to be installed on the print server (excepting printer drivers).
The copier’s power connection
The copier may need to be on its own power circuit or have other electrical components to them. This should be discussed during the Lease Inquiry.
Faxing
OIT does not support faxing from a copier as there is a dedicated fax system already in use to cover this requirement.
Non-Standard Multifunction Copiers
If your department has a business use case that falls outside OIT’s standard multifunctional copier selection:
If your department has a TAG, OIT recommends consulting with them before starting a new lease.
For departments that do not have a TAG, please contact the Helpdesk before starting a new lease.This ensures that your department will get a copier that best suits the department’s needs and can be used at PSU.
Further Resources
If you have further questions about Ricoh and Pacific Office Centralized Billing or Purchase Orders, email
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