Resource calendars are Google calendars that track the availability of PSU campus resources such as conference rooms, classrooms, or and other meeting spaces, or for other ; they can also be used to reserve shared resources like equipment or vehicles.
Shared calendars differ from resource calendars in that they’re not used to track and manage the availability of shared resources, instead, they can be used to track things like for organization, planning and coordinating tasks – team reminders and events, attendance, shared schedules, and appointment bookings are all good use cases for a Shared calendar.
If you’re unsure which type of calendar you need, it's usually best to start with a Shared calendar - refer to the following table for more information, as they offer greater flexibility and more privacy by default. The following table reviews these differences in more depth.
You can view and manage your calendars through the Google Calendar web interface.
Table of Contents
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Resource Calendars versus Shared Calendars
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Difference | Resource Calendar | Shared Calendar |
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Who creates the calendar | OIT | Everyone can create Shared calendars |
Who manages the calendar | Calendar The calendar’s ownersCalendar | The calendar’s owners |
Who can see the calendar | By defaultInitially, anyone at PSU can view the calendar, but calendar the calendar’s owners can customize the calendar's its list of viewersCalendar owners determine the calendar's | Initially, only the calendar’s owners can view the calendar, but they can customize its list of viewers |
Who can create or change calendar events | By defaultInitially, anyone at PSU can create or change events, but calendar the owners can customize the calendar's these permissionsCalendar owners determine the calendar's editors | Initially, only calendar’s owners can create or change events, but the owners can customize these permissions |
Where is the calendar visible | Can be found through the “find a room/location” dialog when creating a meeting in Google Calendar | Visible to those theyit're s shared with, in Google Calendar's calendar list |
Example calendar use cases |
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Shared Calendar
On the other hand, if you want to create a calendar that’s not tied to a physical location, like an attendance calendar for your department or a calendar to schedule events for your team, you can create a Shared CalendarShared calendar suits your needs better, it's easy to create one.
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You can configure any calendar with varying levels of access, including who can view the calendar and who can schedule events on it. You must have the permission level of “Make changes and manage sharing sharing” in the calendar’s sharing settings to manage access to your calendar. For more information about sharing settingsyour calendar with others, reference Google’s Share Your Calendar with Someone support article.