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- Vendor identification (merchant name)
- Date the purchase was made
- Description and quantity of each item purchased
- Total cost of the order
- Ship to address. All ordered items must be shipped to PSU address.
Receipts that do not clearly list the items purchased will not be considered adequate documentation. If an original receipt is lost, the Custodian must note the charge on the Visa statement, and then attaches the Missing Receipt Memo. This information should then become part of the Monthly Statement Packet and be approved at month end by the Budget Authority. A pattern of incomplete log entries or missing original charge documents may result in revocation or suspension of the card for your department. Suspension or revocation of the cards will also be an action taken if fuel purchases on either the Travel or Fuel card are placed on personal vehicles.
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