Page Comparison

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Checkpoints for Standard PDFs

Review Properties

1. In the File tab, select Properties. Ensure a descriptive Title is present in the Description menu.

2. In the Advanced menu, select the Language from the dropdown that best fits the content of your document.

Run Optical Character Recognition (OCR) (if needed)

1. Navigate to Convert > Recognize Text > Current File

2. Choose the language(s) used in your document

3. Select the Find All Suspect (Show all OCR results that may need to be changed.) option.

4. After automatic recognition is complete, the OCR Suspects dialog box will appear if any portions of text require manual correction

Autotag (if necessary)

1. Navigate to File > Properties > Description > Tagged PDF to verify the PDF is tagged

2. If the PDF is not tagged, navigate to Convert > Recognize Text > Current File, then Accessibility > Autotag Document to add tags.

Correct Reading Order

1. In the Accessibility tab, select Reading Order. When the Touch Up Reading Order dialog window appears, the document content will display in separate highlighted regions.

2. If Page content order is selected under the Show page content groups option, the regions will be ordered with numbers. If Structure types is selected, the regions will be labeled by structure tag types, such as “P” for paragraph, “H2” for Heading 2, or “Figure”.

3. If the numbered regions don’t follow another in the intended page progression then, select Show Order Panel in the Touch Up Reading Order dialog box, and reorder them in the Order panel.

4. To add a new tag, open the Touch Up Reading Order dialog box, select a region of untagged content, and select the corresponding option in the dialog box.

Add Alternative Text

1. With the Touch Up Reading Order dialog box open, right click on any images without alternate text and select Edit alternate text.

For more information on alternate text best practices, please refer to our Alt Text for Images help article.

Repair Tag Structure

• Ensure accurate tag structure for accurate headings, lists, links, tables, and table headers.

  • Headings should follow True Heading Structure

  • Lists should be formatted as detailed in Foxit PDF List Accessibility, found on the Foxit Accessibility web page.

  • Tables should be formatted as detailed in Foxit PDF Table Accessibility, found on the Foxit Accessibility web page.

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