401.1 Compensated Absences Calculation & Distribution
CALCULATION RESPONSIBILITY: The compensated absences liability is calculated at the end of each fiscal year by Campus Accounting Services. The calculation contains many steps and is complex. .
CALCULATION FREQUENCY: Calculation of compensated absences liability and recording the net change in compensated absences liability is done at the end of each fiscal year, not throughout the fiscal year.
DISTRIBUTION OF COMPENSATED ABSENCES LIABILITY: The Payroll Department provides a report of the detailed results of the compensated absences liability calculation to Campus Accounting Services. The report contains the following information:
- Employee Identification
- Leave Category
- Compensated Absences Liability Amount
- Employee's Payroll "FOAPAL" (e.g., Fund, Organization, Account, and Program Codes)
- Fund Type related to the Employees Payroll "FOAPAL"
As part of year-end closing procedures the compensated absences liability will be distributed to the employee's payroll "FOAPAL" or another fund within the FOAPAL's same fund type, in accordance with the table below:
| Fund Type | Additional Notes |
|---|---|
| 11 – Budgeted Operations | |
| 12 – Designated Operations | |
| 13 – Service Departments | |
| 21 – Housing | |
| 22 – Student Center/Activities | |
| 23 – Intercollegiate Activities | |
| 24 – Health Services | |
| 25 – Parking | |
| 26 – Bookstores | |
| 27 – Other Rentals | |
| 29 – Other Auxiliaries | |
| 39 – Restricted Funds Management | This fund group is used to record the compensated absences liability pertaining to employees paid from funds in fund type 30. This would include: 31 - Federal Funds - Restricted |
Compensated absences liability may NOT be charged to funds within the following fund types:
14 - Clearing Funds
31 - Federal Funds - Restricted
32 - State of Oregon Funds - Restricted
33 - Other Government Funds - Restricted
34 - Private Funds - Restricted
35 - Foundation Funds - Restricted
41 - Student Loans
61 - Endowment Funds
62 - Quasi Endowments
63 - Annuity & Life Income
66 - Valuation Reserves
81 - Unexpended Plant Funds
83 - Renewal & Replacement Funds
85 - Retirement of Debt Funds - II
87 - Investment in Plant Funds - II
91 - Agency Funds - II