Corresponding Policy: See ‘Accounts Payable’ policy.
Corresponding Forms: PSU Substitute W9/ACH (Direct Deposit) Form, Foreign Vendor Setup W-8 Form, W9/W8 Sheet
Process: Finding out the Process for Getting New Vendors Setup
PSU has partnered with PaymentWorks for our online vendor setup and maintenance platform, PaymentWorks@PSU. Please see the PaymentWorks section for instructions on how to invite vendors to PaymentWorks.
The only exception to using PaymentWorks@PSU are our PSU students and PSU employees. Students and employees must keep their address and banking information up-to-date in Banweb.
- For international students receiving stipends or awards via Accounts Payable, a W8 must be uploaded to our W8/W9 portal. Be sure to include the Student ID Number in the “Purpose of the upload” field.
- For US students receiving stipends or awards via Accounts Payable, be sure that the student has updated their address and banking information in Banweb, then email firstname.lastname@example.org requesting that the student be a vendor. Please provide us with the student ID Number and Full Name.
US Students/Employees? Banweb
International Students? W8
External Vendors? PaymentWorks
The University is required to report to the State of Oregon our annual expenditures with minority, women owned, and emerging small businesses (MWESB).
It is of utmost concern to comply with the Oregon Identity Theft Protection Act, that an individual’s personal information is safeguarded including Social Security numbers and banking information. No personal or banking information should ever be emailed.