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- Development and maintenance of a comprehensive Program policy
- Establishment of a training program
- Maintaining a comprehensive listing of card users, card custodians, and budgetary authorities
- Ensuring that all persons involved in the Program have completed any training required by policy
- Issuance of procurement cards
- Establishment and maintenance of a monitoring program that is designed to help ensure the following:
- expenditures charged through the Program are appropriate and within policy
- complete and proper documentation supporting card charges are retained
- use of each card is by authorized card users
- fraudulent activity is identified and minimized
- monthly reconciliations are performed as required
- distribution of procurement card expenditures to appropriate /wiki/spaces/~655483049/pages/988087202account codes
CARD CUSTODIAN (CUSTODIAN): The departmental representative charged with the responsibility to hold departmental procurement cards in safekeeping until needed by authorized card users. Other responsibilities include, but are not limited to:
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For more information, please see the /wiki/spaces/~655483049/pages/999522381p-card monthly checklist.
CARD USER: Person authorized to use a procurement card to make purchases of goods and services on behalf of a department. Responsibilities include, but are not limited to:
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For more information pertaining to the p-card program, please see the /wiki/spaces/~655483049/pages/979043182procedures manual. To assign roles and establish a p-card program, please complete a p-card signature sheet.
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