The information on this page is dedicated to written content, documents, images, and videos added to your site. All content added to your site must be accessible to users with disabilities and follow appropriate legal guidelines.
Review the EIT Accessibility Policy and the PSU Copyright Guide for more information.
On this page
Table of Contents |
---|
Written content
Expand | ||
---|---|---|
| ||
When copying written content from another program, it will try to keep the original formatting. There are two ways to fix this:
|
Expand | ||
---|---|---|
| ||
When working with text blocks, the Format drop-down lets you select your heading style. Headings are an important component of accessibility. They are a format option applied to section titles that allows visitors using screen readers to "skim" a page to understand its structure and content by jumping from section title to section title. Headings should never be used for emphasis, use bold, italics, or block quotes for those options. Heading 1 is shown as an option, but do not use Heading 1. That will create severe accessibility issues. Remember your heading structure from Digital Accessibility Basics:
|
Expand | ||
---|---|---|
| ||
You can build tables in the text blocks, just like in a Google or Word doc. However, tables should only be used for tabular content, never for visual layout. Tabular content is written content that has a clear header row or column. To make a table, click the Table button and complete the Table Properties popup. Things to include:
Important notes:
|
Expand | ||
---|---|---|
| ||
Block quotes are an excellent way to add emphasis to important content on a page. To add a block quote, highlight the text you want in the block quote and select the quotation marks in the formatting menu. The block quote won't look very different on the Edit tab. However, when you save the page the text will be larger and a different color/style. One trick to block quotes is to center align the block quote. Otherwise the formatting may look "off". |
Expand | ||
---|---|---|
| ||
Fillable link/CTA text and URL fieldsCertain sections of the site, such as most blocks and structured content, have fields where you can enter a URL and text to create either a CTA (Call to Action) or Link. To make your link or CTA text accessible, you'll want to keep it simple, direct, and clear. Use language that tells the visitor where the link goes, like "register now" and "more about our program". Don't use terms like "click here" or "learn more" as they're generic and present accessibility issues for visitors that use adaptive technology. All links should make sense out of context (without surrounding text). For the URL field:
Links in text blocksYou can make links in text blocks just like you can in an email or document. Simply highlight the text you want linked, click the Link button (it looks like a piece fo chainmail) in the formatting menu for the text block, and select the correct destination from the dropdown list of options. There are three different "Protocol" types you can choose from. :
Note: when selecting the text to link, avoid terms like "click here" and "read more" as they are generic, don't make sense out of context, and can present accessibility issues. Choose specific phrasing that tells the visitor where the link is going, like "apply now" and "learn more about accessibility". Anchor linksAn anchor link is a link that directs a person to a specific part of a page (the anchor). Anchors are generally inserted further down a page, with a link of anchor links near the top of the page (much like a table fo contents). That way visitors can quickly jump to their desired destination on the page. You can only make anchors (the destination of the anchor link) in text blocks, but you can make the links in any block that has a URL field. You must make the anchor before you can link to it. To make an anchor:
You can now use that anchor to link to from within the page. Follow the instructions for adding anchor links in Links in text blocks or Fillable link/CTA text and URL fields. If linking to the anchor from an external source (such as linking to it from another page or including the link in an email or a Facebook post), use this URL structure: https://www.pdx.edu/site-name/page-name#anchor-name Links to documentsMaking a link to a document is essentially the same as making a link to anything else. The only difference is that you need the document's URL. If the document is hosted elsewhere (such as on Google Drive), then you can link to the Share URL for the document. If the document was uploaded to your site, then follow these steps to get the URL:
|
Media: images, videos, & documents
Expand | ||
---|---|---|
| ||
All content on the public-facing http://pdx.edu website must be accessible to people with disabilities. Accessibility is not only an important part of building a welcoming and inclusive university culture; it’s also PSU policy. This means that all http://pdx.edu multimedia content must include the following:
These features ensure that people with vision or hearing disabilities can access your multimedia content. It also allows for greater accessibility and usability for those who are second language learners, those with cognitive learning disabilities, or those who are simply trying to watch a video in a loud or distracting environment. The Digital Accessibility Basic Training Series offer a good example of accessible multimedia content. Note that the narrator provides an audio description of visual information at the end of each video. This is an important practice to emulate when generating new multimedia content. Captioning OptionsCaption Your Own Multimedia ContentContent developers may generate captions and transcripts themselves using video hosting sites like Youtube and Media Space. Both of these services offer machine-generated captions and accompanying editing tools. Please note that machine captions are not fully accessible for people with disabilities and must be edited for accuracy. Follow these steps to caption your own Multimedia content in YouTube or Media Space: Request Professional Captioning and TranscriptionAffordable professional captioning and transcription services are currently available through OIT at a cost of $1 per video minute. Follow these steps to request paid, professional captioning and transcription:
Using Media Space Captions and TranscriptsCurrently, you cannot embed Media Space videos on pdx.edu, only YouTube videos. You can, however, download the captions from Media Space and upload them to YouTube. You would then embed the captioned YouTube video and upload the associated Media Space transcript to pdx.edu. To Download Captions:
To Download Transcripts:
Refer to pdx.edu/accessibility for an example. |
Expand | ||
---|---|---|
| ||
Note: It's important to use this process to upload your videos. You do not want to upload them directly from your computer as our site does not have the bandwidth to host videos on the site itself. Additionally, if you're planning on using the video in a text block, please skip to the Embedding Videos in Text Blocks instructions below. Go to “Content → Add Media → Video Embed” to access the video embed form: Remote video URL: This is the URL for the video you want to use. Supported resources are YouTube* and Gfycat. Revision Information: Add details if desired, but it’s not needed. Click “Save” when done. Getting the Remote Video URL for YouTube
Getting the Remote Video URL for GfycatGfycat is best used when uploading your own videos to turn into gifs. These can then be used in large and small hero headers and other blocks to give video snapshots that auto-play.
|
Expand | ||
---|---|---|
| ||
Text blocksThere are two ways to embed a video in a text block. One is through an iframe, and the other is through the video entity embed. If embedding through the Video Entity Embed, make sure you're editing the text block you want to add the video to. Then click the "Video Entity Embed" button in the editing toolbar (it looks like a black rectangle with a right-pointing arrow in it, similar to a "play" button). In the popup, just paste the Share URL of the video you want to embed. If embedding using an iframe, follow the instructions for iframes in the Block Pages documentation. Other blocksThere are two other blocks allow you to use a video embed instead of an image. Those blocks are:
To use a video embed in any of those blocks, click on "Add Media" as if you are adding an image. In the pop-up, there is an option for "Video Embed" in the left sidebar (under "Image"). Click that link. You can then select a video embed that's already been added and click "Insert selected", or directly add a new one by entering the embed URL and clicking "Add". |
Documents
Written content
...
Before uploading a document, ask yourself if it really should be a document. Web content is the easiest kind of content to make accessible, and is easier to update while maintaining accessibility.
Ideally, you should only upload documents if they're intended for print distribution. If you have information that's not intended to be printed by your site visitors, then you should consider making it a web page, instead.
If you are certain the content should be a document, you'll need to make sure it's accessible prior to uploading the document. You cannot modify the document after upload.
To make a document accessible, follow the instructions on the Resources page of the Accessibility site. If you have questions or need further assistance, you can email help-accessibility@pdx.edu.
dsds
Expand | ||
---|---|---|
| ||
Uploading documentsGo to “Content → Add Media → File” to see the file upload form: Name: Keep this descriptive but short. Summary: The site search uses the summary field since it cannot read the contents of a file. Exclude from Search Results: Check this if you don’t want the file included in the site search. Revision Information: Add notes if desired. Click “Save” when done. Getting the document linkDocuments cannot be embedded on pages, instead you create links to them (much like any other link). After uploading the document, follow these steps to get the document URL:
Once you've done that, the URL has been copied and you can use it to make a link on one of your pages. Important note: Making relative links is always best practices when making a link to a http://pdx.edu page or document. To make your document URL a relative link: replace “https://ondeck.pdx.edu/” or "https://www.pdx.edu/ " with /../ in the URL (so the URL starts with "/../site-name/sites/" - for example: "/../student-life/sites/"). For more information, visit the Making Links documentation. Important notes about deleting documentsDeleting a documentAfter you delete a document, it will no longer display in the "Media" section of your site, but it will take 6 hours for the document to be removed from the "Files" section of your site. So after deleting the file, it's best practices to check on the file the next day to verify deletion. Uploading a replacement document after deletionIf you intend to upload a new file with the same URL/file name as a previously deleted file, you must wait 18 hours after initially deleting the file. So best practices would be to delete a file one day, then go in the following day to upload the new file. If there are pre-existing links to the file, update the links so site visitors are aware the the file is pending. |
Embedding external content
...