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Ideally, you should only upload documents if they're intended for print distribution. If you have information that's not intended to be printed by your site visitors, then you should consider making it a web page , instead.
If you are certain the content should be a document, you'll need to make sure it's accessible All documents must be made accessible to users with disabilities prior to uploading the document. You cannot modify the document after upload. To To make a document accessible, follow the instructions on the Resources page of the Accessibility site.
If you have questions or need further assistance, you can email help-accessibility@pdx.edu.
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Go to “Content Use the admin menu to navigate to “Content ￫ Media ￫ Add Media ￫ File” to see the file upload form: Name: Keep this descriptive but short. Summary: The site search uses the summary field since it cannot read the contents of a file. Exclude from Search Results: Check this if you don’t want the file included in the site search. Revision Information: Add notes if desired. Click “Save” when done. Getting the document linkDocuments cannot be embedded on pages, instead you create links to them (much like any other link). After uploading the document, follow these steps to get the document URL:
Once you've done that, the URL has been copied and you can use it to make a link on one of your pages. Important note: Making relative links is always best practices when making a link to a http://pdx.edu page or document. To make your document URL a relative link: replace “https://ondeck.pdx.edu/” or "https://www.pdx.edu/ " with /../ in the URL (so the URL starts with "/../site-name/sites/" - for example: "/../student-life/sites/"). For more information, visit the Making Links documentation. Important notes about deleting documentsDeleting a documentAfter you delete a document, it will no longer display in the "Media" section of your site, but it will take 6 hours for the document to be removed from the "Files" section of your site. So after deleting the file, it's best practices to check on the file the next day to verify deletion. Uploading a replacement document after deletionIf you intend to upload a new file with the same URL/file name as a previously deleted file, you must wait 18 hours after initially deleting the file. So best practices would be to delete a file one day, then go in the following day to upload the new file. If there are pre-existing links to the file, update the links so site visitors are aware the the file is pending. Links to documentsMaking a link to a document is essentially the same as making a link to anything else. The only difference is that you need the document's URL. If the document is hosted elsewhere (such as on Google Drive), then you can link to the Share URL for the document. If the document was uploaded to your site, then follow these steps to get the URL: Navigate to “Content ￫ Media” Search for the file name. You can also further filter by selecting "File" as the Media Type. Click on the file name in the icon to open the editing page for the file On the edit page, right-click the file name and select "Copy Link Address", "Copy Link URL" or whatever other language your browser uses. At the point the URL is copied and you can use it to create a link on one of your pages. However, it's best practices to make the link "relative. . A few notes:
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Since documents change over time, and the URL for a given document changes every time the document is updated, the best practice is to [create a redirect] to the document. That way the redirect is the only thing that needs to be updated when the document URL changes; visitor bookmarks and existing links would still use the same redirect URL. When making the redirect, you’ll need the document URL. Use these instructions to get the document URL:
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After you delete a document, it no longer displays in the "Media" section of your site. However, it will take up to a full day for the document to be removed from the "Files" section of your site. |
Embedding external content
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