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What is Syndicated Content?Syndicated Content is content that is shared throughout multiple http://pdx.edu sites. It is created on a single source site (Syndication), and then other http://pdx.edu sites import the content using filters that are setup by the Web Communications Team. Them, when the source content is updated, the imported content will automatically update as well. This helps remove both duplicate and outdated content from sites. At the moment, we have the following types of Syndicated Content:
Get access to SyndicationTo get access to Syndication, submit the Syndication Access Request form. Not every site editor or content manager needs to be a Syndication user - be selective about who needs Syndication access. Important notes about SyndicationGetting access to SyndicationCompleting the training does not automatically grant you access; access has to be requested. Because the training is available to anyone who has access to the general site editing training, anyone can take it. However, we will only give Syndication Access to people who have both completed the training and have an official access request form submitted. Import scheduleImported content will not display immediately on your site. Due to settings in Syndication, it can take up to two hours for accurately tagged content to import to your site. Images and Focal PointFocal Point does not work. If you choose a focal point for any news, event, or profile images, it will not be retained when the content is imported to your site. As such, you want to manually crop and resize your images for each content type before uploading them to Syndication:
Two types of tagsFor news and events, there are two types of tags - know the difference. There is are two tag fields in News and Events: a "Tag" field and a "Content Hub tag" field.
Importing Syndicated Content to your siteRemember: all news, events, academic programs, and profiles must be created and edited in Syndication (ondeck.pdx.edu/syndication). If you make or edit content outside Syndication then those changes will not import to other sites. Importing News, Events, and Academic ProgramsNews, Events, and Academic Programs created and published in Syndication import to sites using the Content Hub Tag. Each site has its own Content Hub tag and related filter, based on the site name. This tag is not visible to the public; its only purpose is to import content to sites. To import content to top-level pdx.edu (i.e. the main site), use the CH - Top Level tag in the list of Content Hub tags. You can review this slideshow on importing news & events, including handy troubleshooting tips, for more information. Importing ProfilesProfiles created and published in Syndication are imported using filters associated with the Department tag. Since each site has one of more departments associated with it, which may or may not be obvious to the Web Communications Team, there are no automatically created filters for each site. As such, you'll want to have one representative from your site request a filter that includes all the department tags for profiles you want imported to your site. Request a tag or filter for news and events, or profilesRequest a Content Hub tag/filter for news & eventsSince not all sites use Syndicated Content, the tags and filters are only being built for the sites that do use them. At the moment, that is the sites with Academic Programs and the sites that have requested a Content Hub tag/filter. Prior to requesting a tag/filter, please make sure your site does not already have one. You can do this by logging into Syndication (after being granted access), then viewing the full list of Content Hub tags. In that list, look for a tag that has your site's name in it. It might start with "AP -" or "CH -"; there is no difference between those, that is a note for the Web Communications Team. For example, "AP - Biology" and "CH - Currently" both exist. That means there are Content Hub tags and filters setup for both the Department of Biology site and the Currently site. If, after reviewing the list, you do not see a Content Hub tag for your site, you can request a Content Hub Tag and Filter. The Web Communications Team will then review the request and let you know when the tag and filter are ready. While waiting for the tag and filter to be created, you can still create new content. It just won't be imported to your site until after the tag/filter is created. At that point, you'll need to add the Content Hub tag to the content you've made so it will import to your site. Request a Department filterComplete the Profile Filter Request Form to request a filter for profiles tagged with particular department tags for your site. While waiting for the tag and filter to be created, you can still create new content. It just won't be imported to your site until after the filter is created. The tags already exist, though. So as long as you're adding them to your profiles appropriately, they will automatically import once the filter is created. Accessing content imported to your siteAny Profiles, News Articles, Events, or Academic Programs imported to your site can be found in the Content listing for your site (where you can find all your other content). If a piece of content is imported to your site that you don't want to have displayed on your site, you can un-publish it from that page. Profiles on your siteFaculty and Staff listingThere is an automatically-built profile listing page - see example profile list. This page displays all published profiles imported to your site. You cannot control the order they're displayed or the grouping. You can create links to this page in the navigation menu by adding one in the PSU Primary Menu settings. You can also link to this page using CTA buttons or other links. The URL for the page will always be pdx.edu/SITE/faculty-profile-search. Manual Faculty and Staff listingYou can manually create a profile list using a Landing Page and blocks, instead of using the automated one. To link to a person's profile or directory listing:
Featuring a specific profileYou can feature an individual profile using the "Feature: Profile" block. Add that block to a page, then type the title of a published profile on your site into the text field. News on your siteNews Listing pageThere is an automatically-built news listing page - see example news listing. This page displays all published news imported to your site. You can create links to this page in the navigation menu by adding one in the PSU Primary Menu settings. You can also link to this page using CTA buttons or other links. The URL for the page will always be pdx.edu/SITE/news - replace SITE with your site's URL to see your site's news listing. Dynamic news blockThe block "Shared Content: Recent News" is a dynamic block that automatically updates with the most recent (by publish date) news articles imported to your site. There is a link at the bottom of the block to let visitors see all the news. This block can be added to any landing page on your site. Featuring a specific articleYou can feature an individual article using the "Feature: News Article" block, if there is a particular article you want to highlight. Add that block to a page, then type the title of a published news article on your site into the text field. Events on your siteEvents Calendar pageThere is an automatically-built events calendar page (see example event calendar). This page displays all published events imported to your site. It has three views: month, week, and day. You can create links to this page in the navigation menu by adding one in the PSU Primary Menu settings. You can also link to this page using CTA buttons or other links. The URL for the (month view) page will always be pdx.edu/SITE/calendar/month - replace SITE with your site's URL to see your site's calendar page. Dynamic events blockThe block "Shared Content: Upcoming Events" is a dynamic block that automatically updates with the closest upcoming (by event date) events imported to your site. There is a link at the bottom of the block to let visitors see all events. This block can be added to any landing page on your site. Featuring a specific eventYou can also feature an individual event using any of the link blocks or CTA blocks, if there is a particular event you want to highlight. There is no automated block that can be used to highlight a specific event. Creating new Syndicated ContentProfilesProfiles are used to provide biography and contact information for PSU staff and faculty. They are made using a combination of information from oam.pdx.edu and from Syndication. Video Walkthrough You can check out a video walkthrough for making profiles that covers the same content covered in this resource article, in case you would like a video demonstration. Profile vs directory listingYou can see all created profiles in the Content area of Syndication. This is different from finding directory entries in the Faculty & Staff Directory. Every faculty and staff member has a directory entry they can manage using OAM. Directory entries might have contact information and a photo, but profiles have biography information. Use Syndication to determine if a profile exists. Read more about managing OAM-based content in the Managing Directory Information documentation. Creating a profileRemember to only build and edit profiles in Syndication (ondeck.pdx.edu/syndication). If you build a profile outside Syndication, it will not import to other sites, and changes made will not reflect on other sites. Note: do not link to profiles using the URLs in Syndication. This is only for your reference; when creating the profiles you'll take steps to import them to your site. You will link to the imported profiles on your site. |
Before creating a new profile, your first step is to verify a profile for this person doesn't already exist. To verify a profile doesn't already exist:
To create a new profile after verifying a profile doesn't already exist:
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Most of the profile pulls from the directory. This includes:
These are all the responsibility of the individual to update themselves, by logging in at http://oam.pdx.edu and choosing "Update Directory Info". Information and instructions can be found in the Managing Directory Information documentation - you are welcome to send that link to anyone in your department who needs to manage their directory details in OAM. If you expand the area at the bottom of the profile that says "PROFILE DETAILS - IF YOU ARE PULLING PROFILE DATA FROM OAM, ANY CONTENT ADDED HERE WILL BE OVERWRITTEN" and edit that content, anything you enter will be overwritten by OAM data. If anything pulling from OAM needs to be updated, it is the responsibility of the person, not you. |
News
A news content type is used to promote newly received or noteworthy information related to your department in PSU. Example News Article.
Creating a News Article
Remember to only build and edit news in Syndication (ondeck.pdx.edu/syndication). If you build a news article outside Syndication, it will not import to other sites, and changes made will not reflect on other sites.
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Events
An event content type is used to advertise an upcoming event which you want people to attend (either virtually or in person). Example event.
Making a new Event
Remember to only build and edit events in Syndication (ondeck.pdx.edu/syndication). If you build an event outside Syndication, it will not import to other sites, and changes made will not reflect on other sites.
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If you are making a repeating event, the DATETIME field should show the start and end of the entire series of events. For Weekly and Monthly repeating events, you choose the correct day of the week or day of the month on which the event repeats. Ctrl+click (PC) or Cmnd+click (Mac) to select multiple options. For example, if I have a recurring event that lasts from 5-6pm every Thursday from October 1-November 30, the Start date will be 10/01/2020 at 5:00pm and the End date will be 11/30/2020 at 6:00pm. I would choose "Thursday" on the weekly repeat, and leave the monthly repeat as -None- Screenshot example: |
Editing existing Syndicated Content
After importing content to your site, you will likely have the ability to edit and update the content on your site. You might also find you can create new content directly on your site.
Do not edit or create new Events, News, Profiles, or Academic Programs on your site. Only edit and create these content types in Syndication (ondeck.pdx.edu/syndication).
To edit existing Syndicated Content (news, events, and profiles), follow these instructions. Academic Programs are managed through the Registrar's Office and Admissions. To request an update to your department's Academic Program page(s), contact the registrar.
Editing News, Events, and Profiles:
Login to Syndication: http://ondeck.pdx.edu/syndication/login
Navigate to the Content page (using the Admin menu).
Search for the title of the news, event, or profile.
You can also filter your search by content type, choosing "News Article", "Event", or "Profile".
Click on the content title to view the news, event, or profile, then click "Edit".
Make any needed updates, then save the page.
Updates made in Syndication will automatically update the content imported to your site. However, it can take up to two hours to show on your site.
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How is my directory information managed?With the new pdx.edu, your profile and directory information is managed in two places:
This document is specific to managing your directory information in OAM. Where to find your directory information in OAMPlease keep in mind that there are many things related to your Odin account that you can manage in OAM. University Communications and the Web Communications team manages none of them. This is just an informational document to help you navigate the space to update your directory details. If you need technical assistance with OAM, please contact the OIT for support. With that, these are the instructions to find your directory details:
Different sections of your OAM Directory informationRemember, every section in the directory information is optional. A completely blank directory listing will still have your name and email address, as those are automated. However, nothing else is required. With that, we do recommend completing enough information as is appropriate to your role. Location and ContactInstructions for each field in this section is included below, in tabbing order (from left to right then top to bottom).
Photo, Website, and Resume/CV
Using Google Drive to make a Resume/CV linkBefore following these instructions, make sure your have a copy of your CV or resume stored on your computer. For best practices, you will want this to be designed for accessibility. Email help-accessibility@pdx.edu if you have questions about making a document accessible to users with disabilities. Please note: these instructions are for general information and are not meant to replace official Google Drive Support. If you have difficulties with using Google Drive, please either refer to the official Google Drive Support documentation or contact the OIT. The OIT also offers training classes for using Google Applications.
Social MediaPlease keep in mind that this area should only be used for professional social media accounts, ones which are related to your work which you would want shared with your professional network. These links will be public on your directory listing.
Office HoursThese are optional. For faculty, it would make sense to include their open office hours. For staff, general working or available hours. But only enter these if it makes sense to your role. Click +Add to add rows to your office hours. Each row should count as one day. These are the instructions to complete a row:
Click the trashcan to the right of each row if you want to delete an entry from your office hours. Education HistoryThis is optional, but you can enter your education history if it makes sense to your role. Click +Add to add rows to your education history. Each row should count as degree. These are the instructions to complete a row:
Click the trashcan to the right of each row if you want to delete an entry from your education history. |