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Only content created in syndication will import to other sites. If you create a news article, event, or profile directly on your site it cannot import to other sites. We recommend bookmarking the pages to create a news article, create an event, and create a profile to help prevent mistakes.
All syndicated content must be edited in syndication; edits made within your own site will not update other copies of the content.
Imported content will not display immediately on your site; it can take up to two hours for accurately tagged content to import to your site.
Never link directly to content in syndication. Double check your URLs to make sure they do not contain “ondeck.pdx.edu/syndication”.
If syndicated content is imported to your site that you don't want to have displayed on your site, simply un-publish the content on your site. Deleting the content will allow it to be re-imported.
You cannot set a focus point for images in Syndication as the focus is not retained when the content imports to your site. Use these dimensions to customize your images before uploading to Syndication:
News Article Image: 945 x 520 pixels
Event Image: 455 x 325 pixels
Profile Secondary Image: 320 x 223 pixels
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Tags: the field labeled "Tags" is a topic-based tag. This is visible to visitors; they can also use this tag to filter news and events. Separate multiple tags using commas.
Content Hub Tag: the field labeled “Content Hub Tag” is where you choose the sites that will import the news article or event. Every tag of this sort starts with “AP -” or “CH -”; this tag is invisible to visitors. Select “Add another item” to add multiple tags; separating by commas does not work. Each site has one Content Hub Tag by default. If your site does not have a Content Hub Tag, you can [request a Content Hub Tag].
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Creating and managing profiles
Profiles created in Syndication are imported to different sites using the Department tag. This tag is visible to visitors; they can use it to filter profiles on a site by different departments. If not already established, you can [request a department tag filter] to import tagged profiles from a particular department to your site.
Profiles
Profiles are used to provide biography and contact information for PSU staff and faculty. They are made using a combination of information from oam.pdx.edu and from Syndication.
Video Walkthrough
You can check out a video walkthrough for making profiles that covers the same content covered in this resource article, in case you would like a video demonstration.
Profile vs directory listing
You can see all created profiles in the Content area of Syndication. This is different from finding directory entries in the Faculty & Staff Directory.
Every faculty and staff member has a directory entry they can manage using OAM. Directory entries might have contact information and a photo, but profiles have biography information. Use Syndication to determine if a profile exists.
Read more about managing OAM-based content in the Managing Directory Information documentation.
Creating a profile
Remember to only build and edit profiles in Syndication (ondeck.pdx.edu/syndication). If you build a profile outside Syndication, it will not import to other sites, and changes made will not reflect on other sites.
Note: do not link to profiles using the URLs in Syndication. This is only for your reference; when creating the profiles you'll take steps to import them to your site. You will link to the imported profiles on your site.
Before creating a new profile, your first step is to verify a profile for this person doesn't already exist. To verify a profile doesn't already exist:
Login to Syndication: http://ondeck.pdx.edu/syndication/login
Navigate to the Content page (using the Admin menu).
Search for the person's profile using the Content filter options:
Enter the person's last name in the Title field
Choose "Profile" as the content type
Click "Filter" to search
If no results are found, you can create the profile. If a profile exists for that person, you'll want to edit the existing profile instead.
To create a new profile after verifying a profile doesn't already exist:
Use the admin menu to navigate to the Create Profile page: "Content ￫ Add Content ￫ Profile"
Complete the form:
Profile Name: Enter the preferred name for the person. This might be their first and last name (i.e. Jane Doe), or their title and first/last name (i.e. Jane Doe, PhD or Dr. Jane Doe).
Profile Username: Enter the person's Odin (not their PSU ID number). Then click somewhere else on the page. This imports their OAM directory information.
Note: If their Odin does not work, and you cannot find them in the faculty and staff directory, then this person might not have activated their directory entry. They will need to login to http://oam.pdx.edu , edit their directory entry, and select "Enable directory entry" in the warning at the top of the page.
Biography: Enter the preferred biography details.
Additional Link (optional): Enter a URL and accessible link text to an added resource, such as PDX Scholar.
Content Right Column Image (optional): Add an image that will appear in the right sidebar of the profile. NOTE: the primary profile image pulls from OAM.
Department: Start typing in the person's department and select the correct option from the list that appears.
To add more than one department: Enter the first department then click "Add another item" and enter the next. Repeat as necessary. Separating departments by commas does not work.
Click the checkbox next to "Published".
Save the page.
These are all the responsibility of the individual to update themselves, by logging in at http://oam.pdx.edu and choosing "Update Directory Info". Information and instructions can be found in the Managing Directory Information documentation - you are welcome to send that link to anyone in your department who needs to manage their directory details in OAM.
If you expand the area at the bottom of the profile that says "PROFILE DETAILS - IF YOU ARE PULLING PROFILE DATA FROM OAM, ANY CONTENT ADDED HERE WILL BE OVERWRITTEN" and edit that content, anything you enter will be overwritten by OAM data. If anything pulling from OAM needs to be updated, it is the responsibility of the person, not you.
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| title | How to display profiles on your site |
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Automatically created list of profiles
There is an automatically-built profile listing page - see example profile list. This page displays all published profiles imported to your site. You cannot control the order they're displayed or the grouping.
You can create links to this page in the navigation menu by adding one in the PSU Primary Menu settings. You can also link to this page using CTA buttons or other links.
The URL for the page will always be pdx.edu/SITE/faculty-profile-search.
Manually created list of profiles
You can manually create a profile list using a landing page and paragraphs, instead of using the automated one.
To link to a person's profile or directory listing:
Imported profiles: Find the profile in your site's Content listing, then get the URL from the View tab of the profile. Example profile.
Directory listing: If a profile has not been made, you can link to their directory listing. The URL is pdx.edu/SITE/profile/exists?id=ODIN - replace SITE with your site's URL and ODIN with the person's Odin.
Feature a specific profile
You can feature an individual profile using the "Feature: Profile" paragraph. Add that paragraph to a page, then type the title of a published profile on your site into the text field.
News
A news content type is used to promote newly received or noteworthy information related to your department in PSU. Example News Article.
Creating a News Article
Remember to only build and edit news in Syndication (ondeck.pdx.edu/syndication). If you build a news article outside Syndication, it will not import to other sites, and changes made will not reflect on other sites.
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Login to Syndication: http://ondeck.pdx.edu/syndication/login
Use the Admin Menu to navigate to the Create News Article page: "Content ￫ Add content ￫ News Article"
Complete the form:
Article Title: The title of the article. Keep it concise and accurate.
Article Subtitle: Displays below the Article Title in on the News Article itself. This can be used to add more detailed information.
Author: Who wrote the article.
Image: Displays at the top of the news article, and in any blocks that feature the article (upcoming news or featured news).
Image Caption: Displays below the image.
Article Body: The actual content of the article.
Related Links: Display below the article text.
Show Featured News: Do not use - this will be deprecated.
Expiry Date: When you want the article to no longer display on http://pdx.edu . Required.
Tags: Topic based tags visitors can use to filter different articles based on interest. Start typing a tag name and select the correct one from the list of options. Separate tags with commas, if using more than one.
The tags are global for the university using pre-defined terms. View the whole list of tags by going to "Structure ￫ Taxonomy ￫ News article tags"
Content Hub Tag: This is the tag that determines the sites where the content will import - it is not visible to the public. Start typing a tag name and select the correct one from the list of options. Click "Add another item" for additional tags.
Each site has a tag, based on the site's name. View the full list of Content Hub tags. You'll note there is an AP or CH at the start of each tag - ignore that. It's a notation for UComm use.
Scheduling Options: Use if you want to schedule the article to be published in the future. Otherwise it will go live once you save the article.
Save the article.
Events
An event content type is used to advertise an upcoming event which you want people to attend (either virtually or in person). Example event.
Making a new Event
Remember to only build and edit events in Syndication (ondeck.pdx.edu/syndication). If you build an event outside Syndication, it will not import to other sites, and changes made will not reflect on other sites.
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Login to Syndication: http://ondeck.pdx.edu/syndication/login
Use the Admin Menu to navigate to the Create Event page: "Content ￫ Add content ￫ Event"
Complete the form:
Event Title: The name of the event. Keep it clear, concise, and accurate to the event.
DATETIMES: The start and end date of the event. If it's a recurring event, there are added instructions - refer to Repeating events on this page for these instructions.
Weekly repeat: Refer to Repeating events on this page for these instructions.
Monthly repeat: Refer to Repeating events on this page for these instructions.
Location: Where the event will be held. No formatting is allowed, but if you add a link it will automatically turn into linked text upon saving.
Cost / Admission: Optional but recommended. Text only - if the event is free write "Free".
Contact: Required - who should the visitor contact if they have questions about the event? No formatting is allowed, but if you add a link it will automatically turn into linked text upon saving.
Image: Optional but recommended. Add an image which will display in event blocks that display upcoming events. It also displays on the right side of the event page.
Event Details: The written text about the event. Be descriptive and informative.
Tags: Topic based tags visitors can use to filter different events based on interest. Start typing a tag name and select the correct one from the list of options. Separate tags with commas, if using more than one.
The tags are global for the university using pre-defined terms. View the whole list of tags by going to "Structure ￫ Taxonomy ￫ Event Tag"
Content Hub Tag: This is the tag that determines the sites where the content will import - it is not visible to the public. Start typing a tag name and select the correct one from the list of options. Click "Add another item" for additional tags.
Each site has a tag, based on the site's name. View the full list of Content Hub tags. You'll note there is an AP or CH at the start of each tag - ignore that. It's a notation for UComm use.
Save the event.
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If you are making a repeating event, the DATETIME field should show the start and end of the entire series of events.
For Weekly and Monthly repeating events, you choose the correct day of the week or day of the month on which the event repeats. Ctrl+click (PC) or Cmnd+click (Mac) to select multiple options.
For example, if I have a recurring event that lasts from 5-6pm every Thursday from October 1-November 30, the Start date will be 10/01/2020 at 5:00pm and the End date will be 11/30/2020 at 6:00pm. I would choose "Thursday" on the weekly repeat, and leave the monthly repeat as -None-
Screenshot example:
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Editing existing Syndicated Content
After importing content to your site, you will likely have the ability to edit and update the content on your site. You might also find you can create new content directly on your site.
Do not edit or create new Events, News, Profiles, or Academic Programs on your site. Only edit and create these content types in Syndication (ondeck.pdx.edu/syndication).
To edit existing Syndicated Content (news, events, and profiles), follow these instructions. Academic Programs are managed through the Registrar's Office and Admissions. To request an update to your department's Academic Program page(s), contact the registrar.
Editing News, Events, and Profiles:
Login to Syndication: http://ondeck.pdx.edu/syndication/login
Navigate to the Content page (using the Admin menu).
Search for the title of the news, event, or profile.
You can also filter your search by content type, choosing "News Article", "Event", or "Profile".
Click on the content title to view the news, event, or profile, then click "Edit".
Make any needed updates, then save the page.
Updates made in Syndication will automatically update the content imported to your site. However, it can take up to two hours to show on your site.
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How is my directory information managed?
With the new pdx.edu, your profile and directory information is managed in two places:
Syndication - Biography text, and optional extra link, and an optional additional photo are managed through Syndication.
To get that access to Syndication, a person has to go through two sets of training, so normally for this is delegated to someone in your department who also manages your department's pdx.edu site.
Odin Account Manager (OAM) - Your profile photo, office hours, CV/resume information, contact information, website link, social media links, etc, are all managed through OAM.
Each individual manages their own directory information in OAM, so it is up to you as a faculty or staff member to maintain accurate and up to date directory information in OAM.
This document is specific to managing your directory information in OAM.
Where to find your directory information in OAM
Please keep in mind that there are many things related to your Odin account that you can manage in OAM. University Communications and the Web Communications team manages none of them. This is just an informational document to help you navigate the space to update your directory details. If you need technical assistance with OAM, please contact the OIT for support. With that, these are the instructions to find your directory details:
Open a web browser and navigate to oam.pdx.edu
Click "Sign In"
Login with your Odin information
If you have issues with logging in, please contact the OIT - the Web Communications Team cannot help with login problems to OAM.
After logging in, click "Update Directory Info" in the top-right corner of the menu of options.
The following screen is your directory information. You can update/modify the details as needed. None of the information is required, but it is highly recommended. The next set of instructions will discuss updating the different areas of your directory information.
IMPORTANT: If you see "Warning: Directory publishing is disabled for your account. Enable directory entry." You will want to click "Enable directory entry" to activate your directory entry. Otherwise your information will not be visible in the faculty and staff directory, and it will not be able to be pulled to Syndication.
Click "Continue" at the bottom of the screen to save any changes you made.
Different sections of your OAM Directory information
Remember, every section in the directory information is optional. A completely blank directory listing will still have your name and email address, as those are automated. However, nothing else is required. With that, we do recommend completing enough information as is appropriate to your role.
Location and Contact
Instructions for each field in this section is included below, in tabbing order (from left to right then top to bottom).
Company - Dropdown box to select PSU or the Foundation. If you are not with the Foundation, then your company is Portland State University.
Job Title - Manually type in your position title as you would want it displayed in the directory.
Department - Dropdown box to select the department you're associated with.
Office Room - Manually enter just the room number for your office.
Office Building - Dropdown box to select the building where your office is located.
Street Address - Manually enter the street address for your office building. This will help visitors find your office.
Mail Code - Dropdown box to select the appropriate mail code for your office. This is for internal PSU mail delivery.
City - Manually enter the city where your office is located. In most cases this will be Portland.
State - Dropdown box to select the state where your office is located. In most cases this will be Oregon.
Zip Code - Manually enter the zip code where your office is located. In most cases this will be 97201.
Telephone - Manually enter your officially PSU office phone number.
Fax - Manually enter your office fax number.
Photo, Website, and Resume/CV
Profile Photo - Click "Change Profile Photo" to select a new profile photo (there may be other text there when you don't have a profile photo, such as "Add Profile Photo").
On the following screen, check "Choose a File" and upload a work-appropriate image to be your publicly shared photo for your profile/directory listing.
Click "Submit Photo" to save the photo and return to the directory listing edit screen.
Website - If you have a professional website (such as a lab site, other site, or your PDX Scholar account), you can include that link here.
Resume - If you would like to share your resume or CV, you can include a link here. If you do not have a link to your resume, follow the next set of instructions to use Google Drive to make a link.
Using Google Drive to make a Resume/CV link
Before following these instructions, make sure your have a copy of your CV or resume stored on your computer. For best practices, you will want this to be designed for accessibility. Email help-accessibility@pdx.edu if you have questions about making a document accessible to users with disabilities.
Please note: these instructions are for general information and are not meant to replace official Google Drive Support. If you have difficulties with using Google Drive, please either refer to the official Google Drive Support documentation or contact the OIT. The OIT also offers training classes for using Google Applications.
Login to Google Drive at http://drive.google.com
Navigate to where in your drive you want to save the file (this may be your main drive, or in a folder).
Click "+ New" in the top-left corner , then choose "File Upload".
Note: These instructions are assuming you have an already-created CV/Resume in PDF, Word, or other document format. If your CV/Resume is already stored in Google Drive, skip to instruction #.
Find the file in the pop-up window that appears, and choose "Open".
The file may take a few moments to finish uploading. There will be a status bar in the bottom-right corner of your screen. When it's done uploading, continue with the next set of instructions.
Locate the file in your drive (it should be on the same screen you're already on, unless you navigated away).
Right-click (PC) or ctrl+click (Mac) on the file name.
Choose "Share" from the drop-down list that appears.
In the pop-up window that appears, there is a section titled "Get Link". The default is Restricted, and we want to change that to be public:
Click "Change link to Portland State University"
Then, click on where it says "Portland State University" to extend a dropdown menu. Choose "Anyone with the link". This makes your CV/resume public, so long as someone has the link to it.
Click "Copy Link" next to the link URL. You should briefly get a "Link Copied" confirmation on the screen.
Click "Done" to close the pop-up window.
Your CV/resume is now publicly shared and the link is now copied so can be added to your directory listing.
Social Media
Please keep in mind that this area should only be used for professional social media accounts, ones which are related to your work which you would want shared with your professional network. These links will be public on your directory listing.
LinkedIn username - Enter just your username for LinkedIn.
Twitter username - Enter just your username for Twitter.
Facebook username - Enter just your username for Facebook.
Office Hours
These are optional. For faculty, it would make sense to include their open office hours. For staff, general working or available hours. But only enter these if it makes sense to your role.
Click +Add to add rows to your office hours. Each row should count as one day. These are the instructions to complete a row:
Day - Dropdown box to select a day of the week.
Start - This is the beginning of your office hours for that day. Enter it in a 24 hour clock format, with no punctuation. For example, 7:45am would be entered as 0745, whereas 7:45pm would be entered as "1945".
End - This is the end of your office hours for that day. Enter it in a 24 hour clock format, with no punctuation. For example, 4:15am would be entered as 0415, whereas 4:15pm would be entered as "1615".
Click the trashcan to the right of each row if you want to delete an entry from your office hours.
Education History
This is optional, but you can enter your education history if it makes sense to your role.
Click +Add to add rows to your education history. Each row should count as degree. These are the instructions to complete a row:
Institution Name - Manually type in the name of the college or university that awarded your degree, as you want it to appear on your directory listing.
Degree - Manually type in your degree name as you want it to appear on your directory listing.
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Automatically build news listing There is an automatically-built news listing page that displays all published news imported to your site. Example news listing. You can create links to this page in the navigation menu by adding one in the PSU Primary Menu settings. You can also link to this page using CTA buttons or other links. The URL for the page will always be pdx.edu/SITE/news - replace SITE with your site's URL to see your site's news listing. Dynamic news block The block "Shared Content: Recent News" is a dynamic block that automatically updates with the most recent (by publish date) news articles imported to your site. There is a link at the bottom of the block to let visitors see all the news. This block can be added to any landing page on your site. Featuring a specific article You can feature an individual article using the "Feature: News Article" block, if there is a particular article you want to highlight. Add that block to a page, then type the title of a published news article on your site into the text field. |
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If you are making a repeating event, the DATETIME field should show the start and end of the entire series of events. For Weekly and Monthly repeating events, you choose the correct day of the week or day of the month on which the event repeats. Ctrl+click (PC) or Cmnd+click (Mac) to select multiple options. For example, if I have a recurring event that lasts from 5-6pm every Thursday from October 1-November 30, the Start date will be 10/01/2020 at 5:00pm and the End date will be 11/30/2020 at 6:00pm. I would choose "Thursday" on the weekly repeat, and leave the monthly repeat as -None- Screenshot example:  |
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Automatically built events calendar There is an automatically-built events calendar page that displays all published events imported to your site. It has three views: month, week, and day. Example event calendar. You can create links to this page in the navigation menu by adding one in the PSU Primary Menu settings. You can also link to this page using CTA buttons or other links. The URL for the (month view) page will always be pdx.edu/SITE/calendar/month - replace SITE with your site's URL to see your site's calendar page. Dynamic events block The block "Shared Content: Upcoming Events" is a dynamic block that automatically updates with the closest upcoming (by event date) events imported to your site. There is a link at the bottom of the block to let visitors see all events. This block can be added to any landing page on your site. Featuring a specific event You can also feature an individual event using any of the link blocks or CTA blocks, if there is a particular event you want to highlight. There is no automated block that can be used to highlight a specific event. |
Creating and managing profiles
Profiles created in Syndication are imported to different sites using the Department tag. This tag is visible to visitors; they can use it to filter profiles on a site by different departments. If not already established, you can [request a department tag filter] to import profiles tagged with a particular department to your site.
Profiles are created using a combination of directory information from the Odin Account Manager (OAM) and from syndication. If someone has a profile built, it will display in the Faculty & Staff Directory. If they do not, their OAM directory information will display with a message that the biography is unavailable.
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Step 1: verify the profile doesn’t already exist
Step 2: create a new profile
Any content included in the expandable "PROFILE DETAILS - IF YOU ARE PULLING PROFILE DATA FROM OAM, ANY CONTENT ADDED HERE WILL BE OVERWRITTEN" area is the responsibility of the individual. They manage that content in the Odin Account Manager (OAM). If the person does not have an OAM account, then you can add content to this section. |
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Automatically created list of profiles There is an automatically-built profile listing page - see example profile list. This page displays all published profiles imported to your site. You cannot control the order they're displayed or the grouping. You can create links to this page in the navigation menu by adding one in the PSU Primary Menu settings. You can also link to this page using CTA buttons or other links. The URL for the page will always be pdx.edu/SITE/faculty-profile-search. Manually created list of profiles You can manually create a profile list using a landing page and paragraphs, instead of using the automated one. To link to a person's profile or directory listing:
Feature a specific profile You can feature an individual profile using the "Feature: Profile" paragraph. Add that paragraph to a page, then type the title of a published profile on your site into the text field. |