The pdx.edu system is a public-facing, visitor-focused, suite of sites used to promote Portland State University and its services. This is separate from other site types, such as the Library site (library.pdx.edu), Google Sites, and web.pdx.edu sites.
All sites are managed and created using pre-designed templates and layouts that follow brand identity and accessibility guidelines. Additionally, all content creators are required to follow brand identity guidelines as well as the Digital Accessibility Policy and PSU’s Digital Privacy Policy (under review), both of which follow applicable law. Contact the Accessibility & Content Team for questions about accessibility.
Documentation
Getting started - start here to learn about logging into your site, the admin menu, accessibility, and building your first page.
Content & media - understand different content you can include in your site, including written content, media, documents, and external embed options.
Landing pages - learn how to build and manage the most frequent page type on your site.
Navigation & URLs - manage your site’s navigation menu, page URLs, and redirects.
News, Events, & Profiles - create news, events, and profiles specific to your site, or shared between multiple sites.
Pre-formatted pages - engage with content unique from landing pages; may require special access.
You can also search the pdx.edu Support Resources to find the exact documentation you need:
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Additional resources
Siteimprove - this program offers a wealth of accessibility and quality assurance tools and information about your pdx.edu site; request Siteimprove access
Common requests
Access management - add, remove, or update user access to a site, Syndication, or Siteimprove
Support request - request support for the technical use and management of your site; for content questions visit University Communications' Web Communications page
Site owners & site contact
Every site has one site owner, who is the primary point of contact if there are concerns with the site that need to be addressed. The site owner has the agency to make decisions on behalf of the site; they are also responsible for certain site-wide management tasks. For example, the site owner is the only person who can manage a site’s Contact page.
Contact a site owner
If there is a problem with a site or you wish to request an edit, you’ll want to contact the site owner for that site to make the request. The following list contains the site owner Odins to which you can add @pdx.edu. Each site name is linked; you do not have access to the content in the link as it links to internal content for the Site Dev Team.
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Site-wide management instructions
As a site owner, you’ll first want to log in to your site.
After logging in, find these administrative management options by navigating to "Configuration → System → PDX D8 Site Config" in the administrative toolbar.
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Events layout"Configuration → System → PDX D8 Site Config → Events" When a site user adds an "Upcoming Events" paragraph block, it can display one of three ways: Horizontal, Vertical, or Circle. This is a global change for your site - choosing one style will make every Upcoming Events paragraph block on your site appear in that style. This only impacts the display of the paragraph block; the function will remain the same. Gallery details"Configuration → System → PDX D8 Site Config → Gallery" This is the page title for the Gallery page. Not all sites use Galleries (also known as Portfolios), but if yours does, this configuration allows you to change the Gallery page title. We work with sites that do use the Gallery function to ensure they know about this feature. Set default imagesThere are two areas where you can set default images. Each one serves a slightly different function. "Configuration → System → PDX D8 Site Config → Set Featured Block/News Article Default Image"
"Configuration → System → PDX D8 Site Config → Set Paragraph Types Default Image"
Theme variations"Configuration → System → PDX D8 Site Config → Theme Variations" Themes change the color scheme for the site. At the moment, the Default theme is the only one you want to use. We are still testing the accessibility and visual continuity of the other themes. |
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There are various paragraph blocks that show the recent feed from your department's Facebook, Instagram, and Twitter accounts. These are, by default, set to PSU's feeds. However, if your department has its own feed that it would like to highlight, you can do so by modifying these sections.
Do not update this information. The Facebook integration is currently non-functioning. "Configuration → System → PDX D8 Site Config → Instagram" Enter the full and complete URL for your instagram page in the top text box (eg. "https://www.instagram.com/pdxbschool/"). Enter your instagram user name in the bottom text box (eg. "pdxbschool"). "Configuration → System → PDX D8 Site Config → Twitter" Enter your Twitter username. Notes:
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"Configuration → System → PDX D8 Site Config → Global Banner" Enter the desired text in the Banner Content text area. Choose the background color for the banner using the “Select Background Color Variation” drop-down. Exclude pages using the “Exclude Paths” field (the path is everything after your site name - eg. the path for http://pdx.edu/engineering/news is /news); the path for your homepage is <front>. Required accessibility guidelines:
Recommended styling guidelines:
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The Contact page is your site's main point of contact. It is a templated page type, so all you need to do is build the page, add the appropriate content, and update as needed. Creating a contact pageBefore making a contact page, verify there isn't a contact page already on your site. If your site already has a contact page, you'll want to edit that instead. Check if there is an existing page
Make a new contact pageTo create a contact page:
Edit an existing contact pageTo edit an existing contact page:
Contact page form fieldsPage TitleKeep this descriptive but short. Suggestions: "Contact Us", "Contact Department Name", "Contact". SubtitleDisplays below the page title; this is optional. Sidebar TitleDisplays above the left sidebar, directly above the "Sidebar Links". This field is required in order to have either set of sidebar links display. Sidebar Links - DepartmentsYou can have as many of these as make sense. To add new ones, select "Add another item" at the bottom of this section. To delete one, just remove the content in the URL and Link Text fields.
Sidebar Links - ResourcesThese display below the "Sidebar Links - Departments". You can have as many of these as make sense. To add new ones, select "Add another item" at the bottom of this section. To delete one, just remove the content in the URL and Link Text fields.
LocationIn the field that says "Enter a location" start typing the street address. Options will appear, select the correct one and the map will update. Contact ItemsThere are two types of Contact Items: the Rich Text Editor and the Social Media Icons. These show under the map in two columns; if you add more than two, the additional ones will stack (in two columns) under the preceding ones. Add as many as make sense. These contact items will be divided into two columns based on the amount of text in each item. On the example contact page the contact items are in the following order (to give you a point of reference):
You may need to play around with it a bit to get your desired organization. To add a new item, select "Add Contact Item" at the bottom of this section. To delete an item, select "Remove" in the top-right of the item you want removed.
Additional DetailsThese show after the Contact Items. It's a single columns text entry field. WebformYou can add a single form that collects and sends information a pre-selected email address. If you want to use the webform, choose "Contact" from the dropdown and submit a support request to let us know what email you want in the webform. Be sure to include the URL of your site. If you do not want the webform, choose "- Select -". Contact page URLThere is one additional step to have a clean URL for your contact page:
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To change the Site Owner for a site, submit a support request. Check the Site Listing sheet to contact a Site Owner.
General guidelines
Since pdx.edu sites are public-facing and represent PSU as a whole, additional guidelines must be followed when working on pdx.edu sites. These include, but are not limited to:
Every site is required to have one registered site owner as the primary point of contact for the site.
Sites must be actively managed and updated on a regular basis, at minimum every couple months.
All content on each site must follow applicable PSU policy, including the EIT Accessibility Policy and the Digital Privacy Policy (under review).
Sites must follow brand identity guidelines, as outlined by University Communications.
Sites are not intended for internal department content or file storage. Alternative resources, such as Google Sites, Google Drives, and other available resources should be used for those purposes.
External vendors may not perform work on pdx.edu sites without vetting and approval from the Site Dev Team. Contact the Site Dev Team prior to starting any project that involves changes to pdx.edu beyond that which an Editor, Content Manager, or Site Owner can perform.
We reserve the right to rename, disable, delete, or modify settings of pdx.edu sites that do not follow these guidelines. Additionally, code access to the platform is restricted to better support these guidelines.