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A PSU department that conducts group or team travel could be eligible for a Group Travel Card; Group Travel Cards are issued to a department that regularly has group or team travel. The Group Travel card can be used to cover travel expenses for the group such as lodging and meals. These expenses flow through the p-card module and the Card Custodian would distribute the charges to appropriate account codes. In this case, none of the expenses placed on the card would need to be claimed on a Travel Reimbursement form. For questions regarding the Group Travel Card, please email pcard@pdx.edu.
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Travel Advances can be requested within Viking Travel via the online Travel Authorization form.
Travel Advance Processing – Travel advances are to be requested at least 2 weeks prior to the trip and done as a part of the Travel Authorization request. In most cases, only one advance can be outstanding at a time. A new advance request cannot be submitted until the outstanding advance has been cleared. Travel advance requests will be paid to employees no longer than 2 weeks prior to the trip. If the trip is funded by Athletics, the Athletics Compliance Officer will need to approve the request prior to it routing to Campus Accounting Services. If the trip is grant funded, the DRA/RSP will need to approve the request prior to it routing to CAS.
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