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Faculty are encouraged to use the automatic Google Groups created for every class when they need to send announcements to students. For more information on using these automatically created groups, visit Google Groups for classesClasses.
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Table of Contents
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Create or Delete Google Groups
You can request a new Google Group, or changes to an existing Google Group, by filling out the submitting a request to Create or Manage a Google Group request form.
All group email addresses will end with a common -group@pdx.edu suffix.
When a Group is no longer needed, its owner or manager should request its deletion.
Excessive group creation may be subject to review by OIT.
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To manage a Google Group, visit navigate to groups.pdx.edu and sign in using your Odin account credentials. A list of the groups that you belong to will be listed in My Groups. The "Manage" option is displayed next to each group you manage. Select that link to access the Management Tasks. From here, you can:
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To enable membership in your Google Group for individuals without PSU email addresses, follow these steps:
Go Navigate to groups.pdx.edu.
Select "My groups" from the menu on the left.Note: If
If you do not see your PSU groups, you might be looking at groups from a different organization.
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Navigate to My
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email to access a list of your PSU groups.
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Select your group from the list of groups that appear in the center of your page.
Select
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Group Settings
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from the left-hand menu
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Next to "Allow members external to this organization", check the box which reads "Allow new users not in http://pdx.edu ".
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Under General and Allow external members, select the Yes radio button and adjust the following preferences as needed:
Who can view conversations
Who can post
Who can view members
Select Save changes below. You can now add non-
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email addresses to the group membership.
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Be careful to not share any sensitive data with groups that allow non-PSU member access. You should consider informing people as you add them that the group’s membership includes non-campus addresses. Refer to the PSU Acceptable Use Policy and the Family Educational Rights and Privacy Act (FERPA) for more information on the appropriateness and legality of such information access.
Membership and Messaging Limits
There is no limit to number of members a group can have. However, Google has strict policies on spam, and in public groups they do limit the number of addresses that can be added at a time, to prevent the possibility of spam groups. To learn more about these limits, go to Group policies and limitsrefer to Google’s Understand Group Policies and Limits support web page.
Google also requires that you send a welcome message when direct adding non-PSU pdx.edu accounts. This is a feature intended to reduce spamming behavior.
Related Support Content
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