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Google Drive vs. nonNon-PSU cloud storage
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About My Drive
To use Google Drive on your computer, go to drive.google.com (recommended) or access it via the Google Drive application available on Self-Service Software. On your Android device, iPhone, or iPad, open the Google Drive app
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Go to drive.pdx.edu.
Select New, then select New Folder.
Name your folder, then select Create.
Share the folder with your Google Group (see the Google article .
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For more information, refer to Google’s Share files from Google Drive |
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support web page. |
Send an email to your group with a link to the folder and let them know they should use it to access your group files.
If you have an existing folder on your computer that you'd like to share, you also have the option of dragging and dropping that into your Drive. Google Drive will upload the folder and its contents, after which you can share it with your group like any other folder.
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Google My Drive contents are tied to their owner, so before you leave the University, you should transfer any departmental documents that you own to someone else in the department. For instructions, see the Google Support article Make someone else the owner of your filereference Google’s Make Someone Else the Owner of Your File support web page.
If you prefer to transfer all of your My Drive contents, rather than specific documents, you can may submit a Employee Google Drive or Calendar transfer request on the PSU Help CenterTransfer support form to have the entire Drive transferred.
Google Shared Drives are typically better suited for storing departmental documents as files will be retained even if someone leaves the University.
Google Drive vs.
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Non-PSU
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Cloud Storage
Security
The content you store in Google Drive at PSU is protected to a greater degree than files saved in consumer Google Drive or other non-PSU services. Your data is protected under the Oregon University System's (OUS) contract with Google, which ensures that it won't be scanned for advertising or other purposes. For more information on data security in Google Workspace at PSU, see the Google Workspace for Education agreementAgreement.
When you use other cloud storage providers, you agree to their End User License Agreement (EULA), which may not offer data protection similar to OUS's agreement with Google. For this reason, you should keep University-related material stored in Google Drive at PSU. For more information on when to use your PSU Google account, see Google accounts at PSUrefer to Odin Accounts Overview.
Space
Google Drive at PSU offers 200 GB of storage space , so you have plenty of room to store your documents, images, and other filesFiles You Can Store in Google Drive. For more information about Google shared drive limitations, refer to Google’s Shared drive limitsDrive Limits support article.
Integration
Google Drive at PSU ties directly into other Google Workspace apps, such as Gmail, Google Docs, and Google Calendar. The documents, spreadsheets, and presentations you store in Google Drive can be quickly linked to emails or calendar events, and shared with other PSU students, faculty, or staff. Additionally, you can work collaboratively as a team or department on Google Docs stored in Google Drive.
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Additional Resources
Google maintains its own support resources for Google Drive, found at the following locations:
Related Support Content
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