- Created by Ashley Nilson, last modified on Apr 06, 2023
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Every site has one site owner, who is the primary point of contact if there are concerns with the site that need to be addressed. The site owner has the agency to make decisions on behalf of the site; they are also responsible for certain site-wide management tasks. For example, the site owner is the only person who can manage a site’s Contact page.
On this page
Other PDX.edu support resources
Contact a site owner
If there is a problem with a site or you wish to request an edit, you’ll want to contact the site owner for that site to make the request.
Site Name | Site Owner Email |
---|---|
College of Liberal Arts & Sciences: Speech & Hearing Sciences | |
Oregon Center for Career Development in Childhood Care and Education | |
Transfer and First Year Scholar program | |
Site-wide management instructions
As a site owner, you’ll first want to log in to your site.
After logging in, find these administrative management options by navigating to "Configuration → System → PDX D8 Site Config" in the administrative toolbar.
Managing site defaults
Events layout
"Configuration → System → PDX D8 Site Config → Events"
When a site user adds an "Upcoming Events" paragraph block, it can display one of three ways: Horizontal, Vertical, or Circle. This is a global change for your site - choosing one style will make every Upcoming Events paragraph block on your site appear in that style. This only impacts the display of the paragraph block; the function will remain the same.
Gallery details
"Configuration → System → PDX D8 Site Config → Gallery"
This is the page title for the Gallery page. Not all sites use Galleries (also known as Portfolios), but if yours does, this configuration allows you to change the Gallery page title. We work with sites that do use the Gallery function to ensure they know about this feature.
Set default images
There are two areas where you can set default images. Each one serves a slightly different function.
"Configuration → System → PDX D8 Site Config → Set Featured Block/News Article Default Image"
There are paragraph blocks that display a combination of recent news (or blog) posts along with a Twitter feed. These paragraph blocks require images for the news/blog articles, but those don't always have images. As such, you can choose a default image to display instead.
"Configuration → System → PDX D8 Site Config → Set Paragraph Types Default Image"
This is a default image if a content feed requires an image, but there's none provided. Feel free to add one, but it's not necessary.
Theme variations
"Configuration → System → PDX D8 Site Config → Theme Variations"
Themes change the color scheme for the site. At the moment, the Default theme is the only one you want to use. We are still testing the accessibility and visual continuity of the other themes.
Managing the site-wide banner
"Configuration → System → PDX D8 Site Config → Global Banner"
Enter the desired text in the Banner Content text area. Choose the background color for the banner using the “Select Background Color Variation” drop-down. Exclude pages using the “Exclude Paths” field (the path is everything after your site name - eg. the path for http://PDX.edu/engineering/news is /news); the path for your homepage is <front>.
Required accessibility guidelines:
Only use this banner for the name of your parent department or college; this is never to be used for an alert or announcement as it will not be read to screen reader users.
To ensure your text is legible so individuals with learning disabilities:
Use either all caps or italics, never both.
Do not underline content.
Use limited bold formatting.
Recommended styling guidelines:
Center the text
Single-line banners should be in all caps, with no italics:
We do not recommend the use of multi-line banners.
Managing the contact page
The Contact page is your site's main point of contact. It is a templated page type, so all you need to do is build the page, add the appropriate content, and update it as needed.
Creating a contact page
Before making a contact page, verify there isn't a contact page already on your site. If your site already has a contact page, you'll want to edit that instead.
Check if there is an existing page
Use the admin menu to select "Content".
In the filter options, choose "Contact" as the content type and filter.
If there are no results, then you can add a new contact page.
If there are results, then edit the existing page.
Make a new contact page
To create a contact page:
Go to “Content → Add Content → Contact Page”
Complete the form.
Save the page.
Edit an existing contact page
To edit an existing contact page:
Select "Content" in the admin menu.
In the filter options, choose "Contact" as the content type and filter.
Select "Edit" to the right of the contact page name.
Update the form as needed.
Save the page.
Contact page form fields
Page Title
Keep this descriptive but short. Suggestions: "Contact Us", "Contact Department Name", "Contact".
Subtitle
Displays below the page title; this is optional.
Sidebar Title
Displays above the left sidebar, directly above the "Sidebar Links". This field is required in order to have either set of sidebar links display.
Sidebar Links - Departments
You can have as many of these as make sense. To add new ones, select "Add another item" at the bottom of this section. To delete one, just remove the content in the URL and Link Text fields.
URL: If the link is to a page on your site, just start typing the page name and select from the options. If the link is to an external page, enter the full and correct URL.
Link Text: Make this accessible and clear. Don't repeat the URL. Generally, we suggest using the department's name (no acronyms).
Sidebar Links - Resources
These display below the "Sidebar Links - Departments". You can have as many of these as make sense. To add new ones, select "Add another item" at the bottom of this section. To delete one, just remove the content in the URL and Link Text fields.
URL: If the link is to a page on your site, just start typing the page name and select from the options. If the link is to an external page, enter the full and correct URL.
Link Text: Make this accessible and clear. Don't repeat the URL. Generally, we suggest using the name of the resource, or the action associated with the resource.
Contact Items
There are two types of Contact Items: the Rich Text Editor and the Social Media Icons. These display in two columns; if you add more than two, the additional ones will stack (in two columns) under the preceding ones. Add as many as make sense.
These contact items will be divided into two columns based on the amount of text in each item. On the example contact page the contact items are in the following order (to give you a point of reference):
Get email support
Follow us
Contact item 1
Contact item 2
FirstName LastName
Position Title
You may need to play around with it a bit to get your desired organization.
To add a new item, select "Add Contact Item" at the bottom of this section. To delete an item, select "Remove" in the top-right of the item you want removed.
Rich Text Editor: This is a text entry field where you can add things like email addresses, contact information for individuals, etc. To make paragraphs, use "enter" on your keyboard if you want a large space between lines, or "shift+enter" if you want small spaces between lines.
Social Media Icons: These are pre-determined social media icons (Twitter, Facebook, LinkedIn, Tumblr, Instagram) where you can add the details for the desired feeds. Enter the ones you want displays; any that are blank will not show. Read the help text beneath each icon type to reference what information needs to be entered.
Additional Details
These show after the Contact Items. It's a single columns text entry field.
Webform
You can add a single form that collects and sends information a pre-selected email address. If you want to use the webform, choose "Contact" from the dropdown and submit a support request to let us know what email you want in the webform. Be sure to include the URL of your site.
If you do not want the webform, choose "- Select -".
Contact page URL
There is one additional step to have a clean URL for your contact page:
In the right sidebar, there is a section titled “URL Alias”; Find that section
Deselect "Generate automatic URL alias"
Replace the text in the URL alias field with /contact
To change the Site Owner for a site, submit a support request. Check the Site Listing sheet to contact a Site Owner.
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