Skip to end of metadata
Go to start of metadata

You are viewing an old version of this page. View the current version.

Compare with Current View Page History

Version 1 Next »

PSU SUMMARY OF TRAVEL REIMBURSEMENT RATES AND TRAVEL REFERENCES

EFFECTIVE JANUARY 01, 2022

(Rates are updated annually)

Commonly Used Travel Account Codes


In-StateOut-of-State Foreign
Employee Travel 394153951539615
Employee Training394163951639616
Non-Employee Travel 394453954539645
Group/Team Travel 394463954639646
Conference Registration286012860128601

Frequently Used Mileage

Frequently Used Mileage Portland, Oregon to:
**Private vehicle mileage reimbursed 58 cents/mile using the most direct route from
OregonWashington
Albany69Forest Grove23Oregon City13Silverton42Battle Ground27
Ashland285Gresham14PDX Airport13The Dalles83Camas23
Astoria95Hillsboro17Pendleton208Tillamook74Olympia115
Beaverton6La Grande259Prineville146Vernonia45Seattle175
Bend160Lebanon80Redmond144Woodburn30Tacoma144
Corvallis81Lincoln City88Salem47

Vancouver11
Eugene110McMinnville38Seaside79

Washougal26

See travel mileage table: Travel_Mileage_Chart.xls
*If using the mileage chart, you do not need to submit map quest.

Per Diem Rates

Hosting Rates: Breakfast ($17.75) Lunch ($17.75) Dinner ($35.50)

Oregon and Out-of-State
Low Per Diem Cities
$64.00/day or
Breakfast = $16.00
Lunch = $16.00
Dinner = $32.00

Foreign Per Diem Rates go to:
https://aoprals.state.gov/web920/per_diem.asp

Hawaii and Alaska Per Diem Rates go to:
http://www.defensetravel.dod.mil/site/perdiemCalc.cfm

If you encounter a warning message when entering the GSA website, please click "Advanced" and the click on "Proceed to www.defensetravel.dod.mil" in order to reach the per diem page.

Out-of-State High Per Diem Cities & Conference Exception$74.00/day or
Breakfast = $18.50
Lunch = $18.50
Dinner = $37.00

*Meals and incidental expenses are generally reimbursed at a per diem rate without the necessity for actual receipts. However, meals that are part of a conference registration package, or included in meetings must be deducted from the meal per diem. (PSU Travel Policy)

Partial day Per Diem rates (involving an overnight stay): Traveler will receive 75% of the total day’s per diem on his/her first and last date of travel.

Partial day Per Diem rates (on one day trips): Breakfast: If the traveler departs 2 hours before official start time he/she will receive 25% of per diem. Dinner: If the traveler arrives 2 hours after official end time he/she will receive 50% of per diem. Lunch on a one day trip is NOT reimbursable.

NOTE: Meals on a one day trip are taxable. Use account code 28502. Use account code 39712 for taxable overtime mileage.

Lodging Rates

In-State$138.00
In-State Portland, OR

Portland is IRS High City from June 1 - Oct. 31, 2022 (High City $222)

Use University Place when possible

Portland Hotels with PSU Contracts:

The Hotel Zags: $150.00
Direct Billing Instructions
Heathman Hotel (Direct Bill currently not in place)
$159 Jan 1 - May 31, and Nov 1 - Dec 31, 2021
$192 June 1 - Oct 31, 2021

Out-of-State Low City$138.00
Out-of-State High City$222.00
Conference ExceptionLodging reimbursed at actual and reasonable cost. RECEIPT REQUIRED FOR REIMBURSEMENT
Non-Commercial Lodging$25.00

MISCELLANEOUS EXPENSES:  All miscellaneous expenses must be itemized. Commercial ground transportation requires original receipts if over $75 per item if outside the state of Oregon, $40 in Portland/Metro area; all other miscellaneous expenses require original receipts if over $25 per item.

FOR CONFERENCE LODGING REIMBURSEMENT: Attach conference brochure showing location, dates and conference hotel.

Need Help? Email travel@pdx.edu or reach the travel through instant message at http://www.pdx.edu/financial-services/travel

Rental Car

ZIPCARENTERPRISE/NATIONAL RENT-A-CARHERTZ CAR RENTAL

808 SW 3rd Ave., Suite 480
Portland, OR 97204

Phone: 503-328-3539
Fax:  503-241-3076

www.zipcar.com/psu

Department must provide index code & contact phone number.

Downtown: 503-275-5359
or 800-261-7331

http://www.enterprise.com/car_rental/home.do

Limited Damage Waiver (LDW/CDW)
is inclusive. Must provide index code & contact phone number when booking.

http://www.hertz.com/rentacar/reservation

Limited Damage Waiver (LDW/CDW)
is inclusive. Must provide index code & contact phone number when booking.

Zipcar

Zipcar is the best option for short term use; if you are planning to rent a car for more than a day, it’s more affordable to go through one of the other contracted car rental agencies. To rent a car through Zipcar, the traveler must be a member. To register for membership go to https://members.zipcar.com/registration. Zipcar will route the request to the Travel Office for approval. Once approved, you will receive a Zipcard. Minimum age requirement to rent is 21 years old.

Enterprise/National:

When booking through Enterprise, 1) please log into UFS Intranet using renter’s odin username and password: https://fast.pdx.edu  2) Click on the “Campus Accounting” tab 3) Under the “Applications” column, click on “Enterprise/National Car Rental” link. If phone reservation is preferred, an account number will be needed. PSU’s account number is provided next to the Enterprise link. 4) Renter must provide the department index code, contact person and phone number to ensure that charges are being billed correctly to the right index code. LDW/CDW is already included in PSU’s contract so no additional insurance should be purchased. Minimum age to rent a car is 21 years old and car rental must be economy size unless justified for groups of 3 or more, GPS is not allowed.

Hertz:

When booking through Hertz, renter must provide the CPD #221255 which is the corporate account number in order to use the contracted rate and must provide the #1 Applicant Number;  call the Travel Office for the number in order to bill it directly. The following are the only 3 options to rent a car and bill directly:

  • If booking through one of the contracted agencies, have your Travel Agent enter the #1 Applicant Number in the ID FIELD of their computer system.
  • If calling in, contact Hertz Nationwide toll free # 800-654-3131and give Hertz the #1 Applicant Number (if you get the recording, say “AGENT” to get a live body).
  • If booking online, go to Hertz.com and on the bottom right side of the page where it says “Travel Agents”-you will see a link that says “Applicant Program”. Select this to enter the Applicant Program Site to make your reservation.

Index code, contact person and phone number must be provided. PSU’s contract covers the CDW insurance; therefore, no other insurance should be purchased. Minimum age to rent a car is 21 years old and car must be economy size unless justified for groups of 3 or more, no upgrades such as GPS are allowed.

Airfare

AZUMANO TRAVELUNIGLOBE SPECTRUM TRAVELJOURNEYS BY AMBASSADOR

320 SW Stark Street, Suite 600
Portland, OR 97204

Booking #:  866-291-0460 
Fax#: 800-713-5432

FEES: 
per domestic transaction  $29 by phone

Agents:
All agents can be reached at:
azgovernment@azumano.com

Manager:
Jean Comstock  
jcomstock@ciazumano.com

15150 Bangy Road
Lake Oswego, OR 97035

Booking #:  800-544-2575 or 503-620-0620
Fax #:  503-624-0987

FEES: 
per domestic transaction: $25 by phone

Agents:
Michelle Maldonado - 503-597-2263
michellem@unispectrum.com        

Manager:
Mary Getty - 503-597-2261

1675 SW Marlow Ave. #401
Portland, OR 97225

General Booking #: 800-999-2608

FEES:
$32 per domestic transaction
$45 per international transaction

Agents :
Jacquie Martin - 866-584-8818
jmartin@peaktravel.com

Jamie Olian 503-352-8008
jolian@peaktravel.com

Manager:
Edgar Santiago - 503-375-8809
esantiago@peaktravel.com

When booking airfare through our contracted agencies, various flight options should be presented. The agency will provide City-Pair fares whenever  available. Once you have chosen a flight, you may contact the agency and begin the reservation process by providing your Index code and Account code. The departmental approver(s) are then sent an e-mail requesting approval. The ticketing process will not be complete until the agency has gotten a confirmation back from the departmental approver. Upgrades are not allowed, all travel involving airfare require a travel authorization to be turned in before the date of travel. 

High Cities/Counties

Per Diem Locality: High Cities/Counties

StateKey CityCounty and Other Defined LocationEffective 1/1/2022 – 12/31/2022

AZ

SedonaCity Limits of Sedona3/1 – 4/30 and 9/1 – 12/1

CA

Mill Valley/San Rafael/NovatoMarin6/1 – 10/31
Los AngelesLos Angeles, Orange, Ventura, Edwards AFB less the city of Santa Monica1/1 – 10/31
MontereyMonterey7/18/31
NapaNapa4/1 – 11/30
OaklandAlamedaAll year
San DiegoSan Diego2/1 - 7/31
San FranciscoSan FranciscoAll year
San Mateo/Foster City/BelmontSan MateoAll year
Santa BarbaraSanta BarbaraAll year
Santa MonicaCity limits of Santa MonicaAll year
Sunnyvale/Palo Alto/San JoseSanta ClaraAll year

CO







AspenPitkin1/1 – 3/31 and 6/1 – 12/31
Crested Butte/GunnisonGunnison1/1 – 3/31
Denver, AuroraDenver, Adams, Arapahoe, Jefferson4/1 – 10/30
Grand LakeGrand1/1 – 3/31
Silverthorne/BreckenridgeSummit1/1 – 3/31
TellurideSan MiguelAll year
VailEagleAll year

DE

LewesSussex7/1 – 8/31

DC

Washington, DCWashington, DC (also the cities of Alexandria, Fairfax and Falls Church, and the counties of Arlington and Fairfax in Virginia, and the counties of Montgomery and Prince George’s in Maryland)All year

FL








Boca Raton/Delray Beach/JupiterPalm Beach/Hendry1/14/30
Fort LauderdaleBroward1/1 – 4/30
Fort MeyersLee2/1 – 3/31
Fort Walton Beach, De Funiak SpringsOkaloosa, Walton6/17/31
Key WestMonroe1/1 – 7/31 and 10/1 – 12/31
MiamiMiami-Dade1/1 – 3/31
NaplesCollier1/14/30
Vero BeachIndian River1/14/30

GA

Jekyll Island/BrunswickGlynn3/1 – 7/31

IL

ChicagoCook, Lake4/1 – 11/30

MA

Boston, CambridgeSuffolk, City of CambridgeAll year
FalmouthCity limits of Falmouth7/18/31
HyannisBarnstable7/1 – 8/31
Martha's VineyardDukes6/1 – 9/30
NantucketNantucket6/19/30

MD

Ocean CityWorcester7/18/31
Washington, DC Metro AreaMontgomery, Prince George'sAll year

ME

Bar Harbor/RockportHancock and Knox7/18/31
Kennebunk/Kittery/SanfordYork7/1 – 8/31

MI

PetoskeyEmmet7/1 – 8/31
Traverse CityGrand Traverse7/1 – 8/31

MT

Big Sky/West Yellowstone/GardinerGallatin and Park6/1 – 9/30

NM

CarlsbadEddyAll year

NY

Lake PlacidEssex7/18/31
New York CityBronx, Kings, New York, Queens, Richmond3/1 – 12/31

OR

PortlandMultnomah6/1 – 10/31
SeasideClatsop7/18/31

PA

HersheyHershey6/1 – 8/31
PhiladelphiaPhiladelphia3/1 – 6/30 and 9/1 – 11/30

RI

Jamestown, Middletown, NewportNewport6/1 – 8/31

SC

CharlestonCharleston, Berkeley and Dorchester3/111/31
Hilton HeadBeaufort6/1  8/31

TN

NashvilleDavidsonAll year

TX

Midland/OdessaMidland, Andrew, Ector, and MartinAll year
PecosReeves1/13/31

UT

Park CitySummit1/13/31

VA

Virginia BeachCity of Virginia Beach6/1  8/31
Wallops IslandAccomack7/1 – 8/31
Washington, DC Metro Area (includes Alexandria, Fairfax, and Falls Church)Cities of Alexandria, Fairfax, and Falls Church; counties of Arlington and FairfaxAll year

WA

SeattleKingAll year
VancouverClark, Cowlitz, and Skamania6/1 – 10/31

WY

CodyPark6/1 – 9/30
Jackson/PinedaleTeton and Sublette6/1 – 9/30
  • No labels