Direct Billing Instructions
Car Rental
ENTERPRISE
Log into UFS Intranet: https://sites.google.com/a/pdx.edu/bao-intranet-web/home
Use renter’s PSU ODIN username and password
Click on “Campus Accounting” tab
Under “Applications” column, click on “Enterprise/National Car Rental” link
If phone reservation, an account number will be needed. PSU’s account # is provided next to Enterprise link
Renter must provide department index, contact person, phone # to ensure charges are correctly billed. Travel Office receives billing statement which is reviewed for accuracy and creates JV to record expenses
In accordance with PSU's Safe Driving Guidelines, the rental of 15-passenger vans is prohibited.
Lodging
The Hotel Zags
Please click link below and complete the Direct Bill form in its entirety and send to megan.smith@thehotelzags.com
The Hotel Zags sends one invoice for the past month's hotel stays for PSU to Campus Accounting Services. CAS will process centralized bill to The Hotel Zags and distribute charges to department index for month end close. The rates below will remain the same.
Rates for Kings and Double Queens:
- Jan. 1st - Mar. 31st, 2024: $109 + Tax (16%)
- Apr. 1st - Oct. 31st, 2024: $150 + Tax (16%)
- Nov. 1st - Dec. 31st, 2024: $129 + Tax (16%)
Perks:
- Tax (Not Included in Rate): 16%
- Guest Amenity Fee Waived (Typically $29/night)
- Cancellation: 24 hours prior to arrival
- Non-Last Room Availability
- Free daily 24hr. Fitness guest pass (1 block away)
- All other room types at 15% Off BAR
University Place Hotel
Department to make reservations by filling out Third Party Billing Form.
You can find the form at the Travel department on University Financial Services website.
Department should fax completed form to UPL Hotel to reserve room
UPL Hotel will then enter a JV into Banner expensing index codes. They also email the JV, with copy of invoice, to Travel Office who reviews and then sends to CAS for approval. This approval of the JV records expenses in Banner.
Airfare
AZUMANO, UNIGLOBE, JOURNEYS
Traveler calls and makes reservation with the agent. (Travel Summary under Travel/Summary of Travel Reimbursement Rates) to find agency contacts info.
Agent will ask traveler who is authorizing travel
Agent checks approvers list on updated Signature Authorization form emailed to them from CAS. Agent emails the approver asking for the index and account number for authorization
Approver emails index/account number to agent, then agent adds info to reservation and issues ticket
Agency sends billed information to CAS to be uploaded via JV and entered as expenses in Banner
DO NOT BOOK AIRFARE WITH AGENCY UNLESS YOU HAVE APPROVED TRAVEL AUTHORIZATION
GIVE AGENT NAME OF DRA IF GRANT, OR DEPARTMENT HEAD IF NOT GRANT (from APPROVED TRAVEL AUTHORIZATION).