Google Shared Drives (Formerly Team Drive)
With Google Workspace at PSU, you have two Google Drive options: My Drive and shared drives (formerly known as Team Drives). For information about My Drive, see Google My Drive.
On this page
About Google Shared Drives
Google shared drives allow teams to store, search, and access their files from any device. A shared drive is a space where:
Members share ownership of all files and folders.
Members can share files with non-members by link or invite.
Even if members leave, files remain in place so the team can continue to share information and get work done.
Shared drives are allocated 10 GB storage space but have some limitations on maximum daily uploads, file size, and total items. For more information on shared drive limits, refer to Google's Shared drive limits support article.
To learn more, visit Get started with shared drives in the Google Workspace Learning Center.
Create a Shared Drive
Open Google Drive at drive.google.com.
On the left, select Shared drives (or Team Drive).
At the top left, select New.
Enter a name for the shared drive.
Select Create.
Add or Remove Members and Set Permissions
Owners of shared drives receive Manager-level access, and can add or remove members and set permissions. If all members with full access have left PSU, contact the Helpdesk to reassign Manager-level access to the shared drive.
Shared drives offer five levels of access to members:
Manager: Can add or remove members, and upload, edit, move, and permanently delete files.
Content Manager: Can edit all files and upload new files. Can move files and folders to the trash.
Contributor: Can edit all files and upload new files. Can’t move or delete files.
Commenter: Can only comment on all files.
Viewer: Can only view all files.
To learn more, visit Add members and set access levels in the Workspace Learning Center.
Add and Share Files
To add files to a shared drive, you need at least Contributor-level access. Files you add are automatically shared with other members of the shared drive. You can also share files with people who aren’t members. To learn more, visit Share and collaborate in the Google Workspace Learning Center.
Move Files
You can move any file you own into a shared drive. To move files between shared drives or from My Drive into a shared drive, drag the files into the destination shared drive folder.
Notes:
To move files between shared drives, you must have Content Manager-level access to the original shared drive and at least Contributor access to the destination shared drive.
If someone else owns the file, you need to ask them to move it.
To move folders to shared drives, refer to Migrate files to Google shared drives.
Access Files Directly From Your Mac or PC
Drive File Stream is a desktop application that allows you to quickly access all of your Google Drive files on demand, directly from your computer. Drive File Stream is compatible with Google shared drives and is available for download from PSU’s Self-Service software.
Further Resources
Google maintains its own support resources for shared drives, found at the following locations: