001.3 Roles and Responsibilities

High Level Roles and Responsibilities

Roles	Responsibilities
Coordination	Coordinates Instructional wide accounting and financial reporting needs with institutional Senior Fiscal officers and State of Oregon State Accounting and Reporting.
Compliance Management	Ensures that the Institution's financial records are in compliance with Generally Accepted Accounting Principles (GAAP). This includes interpretation of standards and establishing policy and procedure to ensure compliance with GAAP.
Accounting Policies	Establishes, documents, and communicates university-wide accounting and financial reporting policies.
Chart of Accounts Maintenance	Maintains a baseline standard chart of accounts for PSU.
Internal Control Management	Establishes and monitors internal control policies and procedures pertaining to accounting and financial reporting.
General Accounting	Oversee general accounting functions, including primary liaison to Senior Fiscal officers and accountants, and reviews accounting transactions related to capital construction projects and special programs.
Monitoring	Performs periodic high-level monitoring and review of accounting records.
Closing of the Books	Issues annual closing of the books instructions and provides university-wide coordination of the annual closing of the books process.
Financial Statement Preparation	Prepares the complete annual financial statements.
Year End Financial Statement Entries	Prepares and enters Hyperion entries for financial statement purposes. These include any necessary adjusting entries, consolidating entries, and reclassification entries to present the financial statements and supplemental schedules in accordance with GAAP.
Reconciliation	Prepares reconciliation of the net assets reported in the annual audited financial statements to the unadjusted net assets recorded in the Banner FIS accounting records.
Financial Results Interpretation	Assists in analyzing financial position and results.
External Audit Coordination	Coordinates external audit of financial statements between the Internal Audit Division, State Audits Division, and external audit firm.
SEFA Reports	Prepares and certifies annual Schedule of Expenditures of Federal Awards (SEFA).
Cost Accounting	Prepares or assists in preparation of cost accounting studies, including preparation of facilities and administrative cost proposals to the Federal government.
IPEDS Preparation	Completes annual IPEDS survey of financial data.
Other Reports and Analyses	Provides other reports and analysis as needed (for both external and internal purposes) that pertain to the financial status and activity.
Accounting Financial Reporting Projects	Leads or assists in projects to improve the accounting and financial reporting of the institution.
Exposure Draft Response Coordination	Coordinates/develops responses to exposure drafts from standards-setting bodies, assists in development of State responses, and also works with NACUBO on response development.