Disposal of Equipment

Corresponding Policy: See ‘Disposal of Capital Assets’ policy. 
Corresponding Forms: Fixed Asset Transfer
Process: Finding Out what the Process is for Disposing Equipment

Portland State University (PSU) is required to dispose of surplus property.  PSU surplus property means all personal property, including lost, mislaid, or abandoned property, vehicles and titled equipment that is worn-out, obsolete, or excess to the institution’s needs or otherwise unsuitable for intended use. 

• All broken, worn-out and irreparable equipment must be disposed of through PSU FAP-Surplus.  No individual or department may dispose of equipment without consulting Property Control at 503-725-9899.
• All property which is deleted from inventory through surplus sale, scrapping, theft, transfer, or trade-in, must be documented by a Fixed Asset Transfer Form.

Federally Owned Property or equipment supplied by the Federal Government may require release by the federal agency that provided the funds or the equipment.  Please contact Research and Strategic Partnerships (503-725-3667) or Property Control before disposal.

Computers and Other Electronic Storage Devices and Media:  Prior to disposal, PSU will, as applicable, completely erase or otherwise render unreadable all information, data, and software residing on the device unless the information, data, or software is to be conveyed and may be conveyed lawfully. 

• FAP-Surplus will work with OIT to ensure that data is removed from electronics prior to disposal.
• OIT & FAP-Surplus may charge a $10 fee for this service.
• Contact OIT Help Desk at 503-725-4357 or e-mail help@pdx.edu if you have any questions regarding this process.

Procedure: The following steps should be taken when disposing of PSU property: