Page Management at PDX.edu

Most of your site’s pages will be “Landing Pages”. This is the most customizable page type, built using multiple “paragraph blocks”. Each paragraph block is pre-designed with different layouts and content options. There are, however, pre-formatted page types available to you as well.

Landing Pages

Use the admin menu to navigate to “Content ￫ Add Content ￫ Landing Page” to create a new landing page. Visit the Getting Started guide for more detailed instructions on building a landing page.

To edit an existing landing page, navigate to the page you want to edit then select “Edit” from the menu of options near the top of the page.

All landing pages must have the Title field completed and an H1 Header paragraph block added at the top of the page. Adding those should always be your first step in creating a new landing page.
Add new paragraph blocks by choosing the paragraph block you want from the Paragraph type dropdown, then selecting Add Paragraph. Reference our sample paragraph blocks.
Not all paragraph blocks use the same fields; some have image options while others allow for text and links. Use the paragraph blocks that meet your style and content needs.
Different paragraph blocks have different requirements; you must complete all required fields to save or preview a page.
Some paragraph blocks have multiple sections that can be added. For those, an additional button will appear that allows you to add more sections; some paragraph blocks have a required number of sections you must add to save the page.
Reorder paragraph blocks by selecting and dragging the crosshairs to the left of each paragraph block.
Delete paragraph blocks by selecting the drop-down arrow to the right of the paragraph block (next to where it says Collapse or Edit and choosing Remove). Confirm your choice.

There are some paragraph blocks that show up as an option to use, but they are tied to a content type that might not be active on your site. As such, you will get an error when trying to add them. Unless told otherwise, do not use these paragraph blocks:

A Day in the Life: Full Page
A Day in the Life: Slider
Gallery: Featured Groups
Gallery: Featured Items Slider
Rich text editor (use the Text: 1 Column instead)
Views Reference

After a page has been saved, you can "clone" it to copy the page. This is helpful if you like the basic style of the page you just made, and want to reuse the same blocks (with new content, of course).

To clone a page, select "Clone" to the right of the "Edit" tab for a page. You will only have access to this option after a page is saved.

The page it takes you to will look identical to your current page. However, when you save it, it will be a new copy. As such make sure to change the page title before selecting save.

Page Statuses and What They mean

Landing pages have different statuses, which impact who can view and interact with these pages. Additionally, you will have different publishing abilities depending on your role in your site:

Content Manager - Drafts and publishes page updates. Can also approve content submitted for review.
Editor - Drafts changes and submits them for review by a Content Manager.

Current page status	Content Managers can change it to…	Editors can change it to…	Publicly visible

Current page status	Content Managers can change it to…	Editors can change it to…	Publicly visible
Draft	Review Published	Review¹	No
Review	Draft Published	Draft	No
Published	Draft² Archived	Draft² Review²	Yes
Archived	Draft Published	Draft	No

¹There is no automated notification method to let Content Managers know a draft is ready to review. When an Editor sets a draft to review, they must tell the Content Manager.

²Changing a published page to a draft or review creates a second version of the page where you can draft updates while leaving the previously published version visible to the public. To remove a published page from public view, you must change the status to archived.

You have content ready for review

You've edited a page and are ready for your Content Manager to publish it. It's in the "Review" state.

Fix: Tell your Content Manager in person, via chat, or over the phone/email that you have a page ready for approval. There is no automated notification.

Your Content Manager said they don't have the ability to publish a page you edited

You drafted changes to a page and told your Content Manager it was ready, but they said the system isn't giving them the option to publish it.

Fix: Check the moderation state. If it's in "Draft" your Content Manager cannot publish the page. Change the moderation state to "Review", then ask your Content Manager to check again.

Your Content Manager told you a page you submitted for review needs more updates

You submitted a page to your Content Manager already, but they came back and said it needs more updates.

Fix: If it's still in the "Review" moderation state, change it to "Draft" and make the updates. If it's already in the "Draft" moderation state, go ahead and make the updates. When done, change the state back to "Review" and notify your Content Manager.

A published page needs updating

Either you or your approver was reviewing the site and came to the determination that one of the published pages needs updates.

Fix: Change the page's moderation state to "Draft" and make the needed changes. This will not affect the published page until the updates are published by your approver. When you're ready for that to happen, change the moderation state to "Review" and tell your approver it's ready.

You need to approve content that's still in "Draft"

Your editor has drafted changes to a page and said it's ready for your approval, but the moderation state is still "Draft". So you don't have the ability to publish the page.

Fix: Talk to your editor (in person or through phone/email/chat) and ask them to change the workflow state to "Review".

You need to approve content that's in "Review"

Your editor has drafted changes to a page and said it's ready for your approval. The page looks good so you need to publish it.

Fix: When looking at the page (while logged in to the site) there is a dropdown under "Change to". Choose "Published" and select "Apply".

The updates your editor made require revisions before publishing

Your editor has drafted changes to a page and said it's ready for your approval. It's in the "Review" moderation state. The page needs a few updates, though, before publishing.

Fix: When looking at the page (while logged in to the site) there is a dropdown under "Change to". Choose "Draft" then select "Apply". Let your editor know they have changes to make; there is no automated notification.

A published page needs updating

You were reviewing your site and realized there's a page that needs updates.

Fix: Tell your editor about the needed updates so they can make them. You will need to approve the changes after the updates are made.

Pre-Formatted Pages

Not all pages are landing pages; there are some special content types that are fully templated. Not everyone has access to all these content types; if there is one you think would suit your purposes, submit a support request.

Contact Page

Only editable by the Site Owner for a given site. If you are the Site Owner, use the Contact Page instructions for further guidance.

Department Listing

Available on all sites. If you have a group of departments under your site, you can use the automatically generated “departments” page to list them in a pre-structured format.

The URL for the page is pdx.edu/SITE/departments (replace SITE with your site’s URL).

The page is automatically completed with department content types. Use these instructions to make a department:

Use the admin menu to navigate to "Content ￫ Add content ￫ Department"
Complete the form for each department:
- Department Name: the displayed name for the department
- Department Image: what image you want to display in the department listing
- Department Link: the URL to the web page or site for the department

Blog Pages

Available by request. A blog page looks similar to a new article, but where a news article can be built in syndication and imported to one or more sites, a blog is built directly on a site and cannot be shared between sites. Additionally, blog articles will not display in your news listing.

The URL for the page is pdx.edu/SITE/blog (replace SITE with your site’s URL).

Campus Building Page

Available by request. A campus building page is a templated content type that should only be built on the Buildings Site. On that site, building pages can be searched and filtered using taxonomy terms to help interested parties find the information they need to help them navigate PSU and its physical spaces.

The URL for the page is pdx.edu/web-training/campus-buildings (replace SITE with your site’s URL).

Gallery Page

Available by request. A gallery is a grouping of items that all have something in common. Each site can have a single overarching gallery, in which there are multiple groups. Each group then has multiple items within the group. When determining your gallery, it’s important to consider how you plan to group your items since the groupings have to stay consistent on your site.

The URL for the page is pdx.edu/SITE/gallery (replace SITE with your site’s URL).

Items for Sale

Available by request. An item-for-sale page is a templated content type that allows you to build a database of different products for sale that can be searched and filtered using taxonomy terms. This content type was made explicitly for the Surplus site.

The URL for the page is pdx.edu/SITE/items-for-sale (replace SITE with your site’s URL).

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