Summary Effective 1/1/2023

PSU SUMMARY OF TRAVEL REIMBURSEMENT RATES AND TRAVEL REFERENCES

EFFECTIVE JANUARY 01, 2023

(Rates are updated annually)

Commonly Used Travel Account Codes

Hosting Rates: Breakfast ($18.50) Lunch ($18.50) Dinner ($37.00)

Frequently Used Mileage

Per Diem Rates

Partial day Per Diem rates (involving an overnight stay): Traveler will receive 75% of the total day’s per diem on his/her first and last date of travel.

Partial day Per Diem rates (on one day trips): Breakfast: If the traveler departs 2 hours before official start time he/she will receive 25% of per diem. Dinner: If the traveler arrives 2 hours after official end time he/she will receive 50% of per diem. Lunch on a one day trip is NOT reimbursable.

NOTE: Meals on a one day trip are taxable. Use account code 28502. Use account code 39712 for taxable overtime mileage.

Lodging Rates

MISCELLANEOUS EXPENSES:  All miscellaneous expenses must be itemized. Commercial ground transportation requires original receipts if over $75 per item if outside the state of Oregon, $40 in Portland/Metro area; all other miscellaneous expenses require original receipts if over $25 per item.

FOR CONFERENCE LODGING REIMBURSEMENT: Attach conference brochure showing location, dates and conference hotel.

Need Help? Email travel@pdx.edu or reach the travel through instant message at http://www.pdx.edu/financial-services/travel

Rental Car

Enterprise/National:

When booking through Enterprise, 1) please log into UFS Intranet using renter’s odin username and password: https://sites.google.com/a/pdx.edu/bao-intranet-web/ 2) Click on the “Campus Accounting” tab 3) Under the “Applications” column, click on “Enterprise/National Car Rental” link. If phone reservation is preferred, an account number will be needed. PSU’s account number is provided next to the Enterprise link. 4) Renter must provide the department index code, contact person and phone number to ensure that charges are being billed correctly to the right index code. LDW/CDW is already included in PSU’s contract so no additional insurance should be purchased. Minimum age to rent a car is 21 years old and car rental must be economy size unless justified for groups of 3 or more, GPS is not allowed.

Airfare

When booking airfare through our contracted agencies, various flight options should be presented. The agency will provide City-Pair fares whenever  available. Once you have chosen a flight, you may contact the agency and begin the reservation process by providing your Index code and Account code. The departmental approver(s) are then sent an e-mail requesting approval. The ticketing process will not be complete until the agency has gotten a confirmation back from the departmental approver. Upgrades are not allowed, all travel involving airfare require a travel authorization to be turned in before the date of travel. 

High Cities/Counties