PSU SUMMARY OF TRAVEL REIMBURSEMENT RATES AND TRAVEL REFERENCES

EFFECTIVE JANUARY 01, 2025

(Rates are updated annually)

Commonly Used Travel Account Codes

	In-State	Out-of-State	Foreign
Employee Travel	39415	39515	39615
Employee Training	39416	39516	39616
Non-Employee Travel	39445	39545	39645
Group/Team Travel	39446	39546	39646
Conference Registration	28601	28601	28601

Hosting Rates: Breakfast ($21.50) Lunch ($21.50) Dinner ($43.00)

Frequently Used Mileage

Frequently Used Mileage Portland, Oregon to: Private vehicle mileage reimbursed @ 70 cents/mile** using the most direct route from
Oregon								Washington
Albany	69	Forest Grove	23	Oregon City	13	Silverton	42	Battle Ground	27
Ashland	285	Gresham	14	PDX Airport	13	The Dalles	83	Camas	23
Astoria	95	Hillsboro	17	Pendleton	208	Tillamook	74	Olympia	115
Beaverton	6	La Grande	259	Prineville	146	Vernonia	45	Seattle	175
Bend	160	Lebanon	80	Redmond	144	Woodburn	30	Tacoma	144
Corvallis	81	Lincoln City	88	Salem	47			Vancouver	11
Eugene	110	McMinnville	38	Seaside	79			Washougal	26
See travel mileage table: Travel_Mileage_Chart.xls *If using the mileage chart, you do not need to submit map quest.

Per Diem Rates

Oregon and Out-of-State
Low Per Diem Cities

$74.00/day or
Breakfast = $18.50
Lunch = $18.50
Dinner = $37.00

Foreign Per Diem Rates go to:
https://aoprals.state.gov/web920/per_diem.asp

Hawaii and Alaska Per Diem Rates go to:
http://www.defensetravel.dod.mil/site/perdiemCalc.cfm

Out-of-State High Per Diem Cities & Conference Exception

$86.00/day or
Breakfast = $21.50
Lunch = $21.50
Dinner = $43.00

Partial day Per Diem rates (involving an overnight stay): Traveler will receive 75% of the total day’s per diem on his/her first and last date of travel.

Partial day Per Diem rates (on one day trips): Breakfast: If the traveler departs 2 hours before official start time he/she will receive 25% of per diem. Dinner: If the traveler arrives 2 hours after official end time he/she will receive 50% of per diem. Lunch on a one day trip is NOT reimbursable.

NOTE: Meals on a one day trip are taxable. Use account code 28502. Use account code 39712 for taxable overtime mileage.

Lodging Rates

In-State	$151.00
In-State Portland, OR	Use University Place when possible Portland Hotels with PSU Contracts: The Hotel Zags: $151.00 Direct Billing Instructions Heathman Hotel (Direct Bill currently not in place) $159 Jan 1 - May 31, and Nov 1 - Dec 31 $192 June 1 - Oct 31
Out-of-State Low City	$151.00
Out-of-State High City	$233.00
Conference Exception	Lodging reimbursed at actual and reasonable cost. RECEIPT REQUIRED FOR REIMBURSEMENT
Non-Commercial Lodging	$25.00

MISCELLANEOUS EXPENSES: All miscellaneous expenses must be itemized. Commercial ground transportation requires original receipts if over $75 per item if outside the state of Oregon, $40 in Portland/Metro area; all other miscellaneous expenses require original receipts if over $25 per item.

FOR CONFERENCE LODGING REIMBURSEMENT: Attach conference brochure showing location, dates and conference hotel.

Need Help? Email travel@pdx.edu or reach the travel through instant message at http://www.pdx.edu/financial-services/travel

Rental Car

ZIPCAR

ENTERPRISE/NATIONAL RENT-A-CAR

HERTZ CAR RENTAL

808 SW 3rd Ave., Suite 480
Portland, OR 97204

Phone: 503-328-3539
Fax: 503-241-3076

www.zipcar.com/psu

Department must provide index code & contact phone number.

Downtown: 503-275-5359
or 800-261-7331

https://sites.google.com/a/pdx.edu/bao-intranet-web/campus-accounting

Limited Damage Waiver (LDW/CDW)
is inclusive. Must provide index code & contact phone number when booking.

http://www.hertz.com/rentacar/reservation

Limited Damage Waiver (LDW/CDW)
is inclusive. Must provide index code & contact phone number when booking.

Zipcar

Zipcar is the best option for short term use; if you are planning to rent a car for more than a day, it’s more affordable to go through one of the other contracted car rental agencies. To rent a car through Zipcar, the traveler must be a member. To register for membership go to www.zipcar.com/psu. Zipcar will route the request to the Travel Office for approval. Once approved, you will receive a Zipcard. Minimum age requirement to rent is 21 years old.

Enterprise/National:

When booking through Enterprise, 1) please log into UFS Intranet using renter’s odin username and password: https://sites.google.com/a/pdx.edu/bao-intranet-web/campus-accounting 2) Under the “Applications” column, click on “Enterprise/National Car Rental” link. If phone reservation is preferred, an account number will be needed. PSU’s account number is provided next to the Enterprise link. 3) Renter must provide the department index code, contact person and phone number to ensure that charges are being billed correctly to the right index code. LDW/CDW is already included in PSU’s contract so no additional insurance should be purchased. Minimum age to rent a car is 21 years old and car rental must be economy size unless justified for groups of 3 or more, GPS is not allowed.

Hertz:

When booking through Hertz, renter must provide the CPD #221255 which is the corporate account number in order to use the contracted rate and must provide the #1 Applicant Number; call the Travel Office for the number in order to bill it directly. The following are the only 3 options to rent a car and bill directly:

If booking through one of the contracted agencies, have your Travel Agent enter the #1 Applicant Number in the ID FIELD of their computer system.
If calling in, contact Hertz Nationwide toll free # 800-654-3131 and give Hertz the #1 Applicant Number (if you get the recording, say “AGENT” to get a live body).
If booking online, go to Hertz.com and on the bottom right side of the page where it says “Travel Agents”-you will see a link that says “Applicant Program”. Select this to enter the Applicant Program Site to make your reservation.

Index code, contact person and phone number must be provided. PSU’s contract covers the CDW insurance; therefore, no other insurance should be purchased. Minimum age to rent a car is 21 years old and car must be economy size unless justified for groups of 3 or more, no upgrades such as GPS are allowed.

Airfare

AZUMANO TRAVEL

UNIGLOBE SPECTRUM TRAVEL

JOURNEYS BY AMBASSADOR

320 SW Stark Street, Suite 600
Portland, OR 97204

Booking #: 866-291-0460
Fax#: 800-713-5432

FEES:
per domestic transaction $29 by phone

Agents:
All agents can be reached at:
azgovernment@ciazumano.com

Manager:
Stephen Matusik
smatusik@azumano.com

15150 Bangy Road
Lake Oswego, OR 97035

Booking #: 800-544-2575 or 503-620-0620
Fax #: 503-624-0987

FEES:
per domestic transaction: $25 by phone

Agents:
Michelle Maldonado - 503-597-2263
michellem@unispectrum.com

Manager:
Mary Getty - 503-597-2261

1675 SW Marlow Ave. #401
Portland, OR 97225

General Booking #: 800-999-2608

FEES:
$32 per domestic transaction
$45 per international transaction

Agents :
Jacquie Martin - 866-584-8818
jmartin@peaktravel.com

Jamie Olian 503-352-8008
jolian@peaktravel.com

Manager:
Edgar Santiago - 503-375-8809
esantiago@peaktravel.com

When booking airfare through our contracted agencies, various flight options should be presented. The agency will provide City-Pair fares whenever available. Once you have chosen a flight, you may contact the agency and begin the reservation process by providing your Index code and Account code. The departmental approver(s) are then sent an e-mail requesting approval. The ticketing process will not be complete until the agency has gotten a confirmation back from the departmental approver. Upgrades are not allowed, all travel involving airfare require a travel authorization to be turned in before the date of travel.

High Cities/Counties

Per Diem Locality: High Cities/Counties
State	Key City	County and Other Defined Location	Effective 1/1/2025
AL	Gulf Shores	Baldwin	6/1 – 7/31
AZ	Phoenix/Scottsdale	Maricopa	2/1 – 3/31
AZ	Sedona	City Limits of Sedona	3/1 – 12/31
CA	Los Angeles	Los Angeles, Orange, and Ventura, and Edwards AFB, less the city of Santa Monica	All year
	Mammoth Lakes	Mono	12/1 – 3/31
	Monterey	Monterey	All year
	Napa	Napa	2/1 – 11/30
	Palm Springs	Riverside	10/1 – 4/30
	San Diego	San Diego	All Year
	San Francisco	San Francisco	All year
	San Luis Obispo	San Luis Obispo	6/1 – 7/31
	Santa Barbara	Santa Barbara	All year
	Santa Monica	City limits of Santa Monica	All year
	South Lake Tahoe	El Dorado	12/1 – 3/31
	Sunnyvale/Palo Alto/San Jose	Santa Clara	All year
	Yosemite National Park	Mariposa	1/1 – 4/30
CO	Aspen	Pitkin	All year
	Denver, Aurora	Denver, Adams, Arapahoe, Jefferson	4/1 – 10/31
	Silverthorne/Breckenridge	Summit	12/1 – 3/31
	Steamboat Springs	Routt	12/1 – 3/31
	Telluride	San Miguel	All year
	Vail	Eagle	All year
DE	Lewes	Sussex	6/1 – 8/31
DC	Washington, DC	Washington D.C. (also the cities of Alexandria, Falls Church, and Fairfax, and the counties of Arlington and Fairfax, in Virginia; and the counties of Montgomery and Prince George's in Maryland) (See also Maryland and Virginia)	All year
FL	Boca Raton/Delray Beach/Jupiter	Palm Beach/Hendry	1/1 – 4/30
	Bradenton	Manatee	2/1 – 3/31
	Cocoa Beach	Brevard	2/1 – 3/31
	Fort Lauderdale	Broward	1/1 – 4/30
	Fort Meyers	Lee	1/1 – 3/31
	Fort Walton Beach/DeFuniak Springs	Okaloosa, Walton	3/1 – 10/31
	Gulf Breeze	Santa Rosa	6/1 – 7/31
	Key West	Monroe	All year
	Miami	Miami-Dade	12/1 – 3/31
	Naples	Collier	12/1 – 4/30
	Panama City	Bay	6/1 – 7/31
	Sarasota	Sarasota	2/1 – 4/30
	Sebring	Highlands	2/1 – 3/31
	Stuart	Martin	2/1 – 3/31
	Tampa/St. Petersburg	Pinellas and Hillsborough	2/1 – 4/30
	Vero Beach	Indian River	12/1 – 4/30
GA	Atlanta	Fulton and Dekalb	1/1 – 3/31
GA	Jekyll Island/Brunswick	Glynn	3/1 – 7/31
ID	Boise	Ada	6/1 – 10/31
	Coeur d’Alene	Kootenai	6/1 – 8/31
	Sun Valley/Ketchum	Blaine and Elmore	6/1 – 9/30 and 12/1 – 3/31
IL	Chicago	Cook and Lake	4/1 – 11/30
MA	Boston/Cambridge	Suffolk and City of Cambridge	All year
	Falmouth	City limits of Falmouth	7/1 – 8/31
	Hyannis	Barnstable less the city of Falmouth	7/1 – 8/31
	Martha's Vineyard	Dukes	All year
	Nantucket	Nantucket	6/1 – 9/30
MD	Ocean City	Worcester	6/1 – 8/31
MD	Washington, DC Metropolitan Area	Montgomery and Prince George's	All year
ME	Bar Harbor/Rockport	Hancock and Knox	5/1 – 10/31
	Kennebunk/Kittery/Sanford	York	7/1 – 8/31
	Portland	Cumberland and Sagadahoc	6/1 – 10/31
MI	Mackinac Island	Mackinac	7/1 – 8/31
	Petoskey	Emmet	6/1 – 8/31
	Traverse City	Grand Traverse	7/1 – 8/31
MN	Duluth	St. Louis	6/1 – 10/31
MT	Big Sky/West Yellowstone/Gardiner	Gallatin and Park	6/1 – 9/30
MT	Kalispell/Whitefish	Flathead	7/1 – 9/30
NJ	Toms River	Ocean	7/1 – 8/31
NY	Glens Falls	Warren	7/1 – 8/31
	Lake Placid	Essex	7/1 – 8/31
	New York City	Bronx, Kings, New York, Queens, and Richmond	3/1 – 12/31
	Saratoga Springs/Schenectady	Saratoga and Schenectady	7/1 – 8/31
NC	Kill Devil Hills	Dare	6/1 – 9/30
OR	Bend	Deschutes	6/1 – 8/31
	Eugene/Florence	Lane	6/1 – 7/31
	Seaside	Clatsop	7/1 – 8/31
PA	Hershey	Hershey	6/1 – 8/31
PA	Philadelphia	Philadelphia	4/1 – 11/30
RI	Jamestown, Middletown, Newport	Newport	6/1 – 10/31
SC	Charleston	Charleston, Berkeley, and Dorchester	All year
SC	Hilton Head	Beaufort	3/1 – 8/31
TN	Nashville	Davidson	All year
UT	Moab	Grand	3/1 – 6/30, 9/1 – 10/31
UT	Park City	Summit	All year
VA	Virginia Beach	City of Virginia Beach	6/1 – 8/31
	Wallops Island	Accomack	7/1 – 8/31
	Washington, DC Metro Area	Cities of Alexandria, Falls Church, and Fairfax; Counties of Arlington and Fairfax	All year
VT	Burlington	Chittenden	5/1 – 10/31
	Manchester	Bennington	8/1 – 10/31
	Montpelier	Washington	8/1 – 10/31
WA	Port Angeles/Port Townsend	Clallam and Jefferson	7/1 – 8/31
WA	Seattle	King	All year
WY	Jackson/Pinedale	Teton and Sublette	All year

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