Print With a User Code
- S Helms
- Kelly Thomas
Some departments elect to configure their copiers to require user codes in order to print. If your office copier has user codes set up, any attempts to print to it without providing a user code will be rejected.
Note OIT does not set up user codes or assign them to individuals—that is your department's responsibility. If you don't know your user code, contact your departmental IT support representative, your department’s manager or office coordinator, or the vendor your department is leasing your copier from. Vendor contact information can be found on a sticker on the front of the device.
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Print With a User Code on Windows
Printing to a queue with a user code from a Windows computer requires you add the queue to your computer first, if it has not already been installed automatically. For more information on adding networked printers, see Install a Network printer.
Save Your User Code to a Ricoh printer
You can permanently add your user code to the printer settings on your computer, allowing you to print without typing your code each time.
To add your user code, do the following:
Open the Start Menu.
Select the Control Panel.
Select Devices and Printers.
Right-click on the printer you would like to add your user code to, and select Printing Preferences.
Select the Detailed Setting tab.
Select Job Setup.
Enter your user code in the User Code field.
To save your code as a preset, select Register Current Settings, give your preset a name, and then press OK.
Select the Apply button, then press OK.
If you are using Windows and need assistance adding your user code on another brand of printer, please contact the Helpdesk.
Print With a User Code on macOS
Printing to a queue with a user code from a Mac requires you add the queue to your computer first, if it has not already been installed automatically. For more information on adding networked office printers, see Install a Network Printer
Save Your User Code to a Ricoh printer
You can permanently add your user code to the printer settings on your computer, allowing you to print without typing your code each time.
To add your user code, do the following:
Open a document you want to print.
Select File > Print.
When the print menu appears, select the printer from the Printer drop down box.
Select Job Log from the dropdown menu above the User ID box.
Check the box labeled Enable User Code and enter your code in the User Code field.
Select Print.
In the Presets dropdown, select Save As.
In the dialog box, enter a name for this preset, such as "User Code".
Select the OK button.
Note Whenever you want to print to that printer, you will need to select the saved preset from the Presets drop down, then select Print.